Accounts Payable Assistant
Reporting To: Accounts Payable Manager
Our Accounts Payable team are responsible for processing invoices, verifying payment details, and ensuring bills are paid accurately and on time. They help maintain financial records, reconcile accounts, and support the wider finance team in managing outgoing payments and resolving invoice or payment discrepancies.
This role involves but is not limited to:
- Uploading, reviewing and approving invoices submitted in Chrome River and ensuring all coding is correct
- Communicating with staff & suppliers responding to any queries
- Processing and paying referral fees
- Approving office payment requests (disbursements)
- Reconcile Counsel Fees as per what is posted to the ledger
- Ability to read vendor and client ledgers
- Monitoring disbursements, posting to specific matters on the portal and processing payments
- Answering the telephone, with queries from the wider firm and external vendors/ clients
- Ensuring all emails in the various AP mailboxes are responded to and deal with timely, with a max turnaround time of 48 hours
- Ensuring the payment cycle runs smoothly and effectively for both disbursement and overhead invoices
- Processing payment of Paid When Paid within 48 hours and Legal Aid Agency within 14 days of receiving funds
- Processing CHAPS, BACS, FastPay and international payment transactions
- Paying the bulk overhead invoices on a two-weekly basis
- Answering the telephone and taking client card payments
- Processing compensation or complaint payments
- Set Up new vendors on Elite 3E
- Ensuring that all statutory regulations are complied with including SARs
- Assisting with audit queries in relation to Account Payable
Requirements:
- Experience of working within a similar role within a Solicitor’s accounts department is desirable.
- Have a good understanding of the accounting system, the banking system and case management systems.
- Able to adapt to changing deadlines.
- Strong attention to detail.
- Excellent communication skills and telephone manner.
- Full knowledge, experience and understanding of the Solicitors Accounts Rules is desirable.
- Ability to communicate at all levels and across all departments.
- Ability to work independently and as a team.
- High levels of attention to detail.
- Strong Excel and MS Office skills.
- Professional approach
Company Core Values:
- Aspirations: To be the best that you can, motivated to do things better, works smarter not
harder, embraces changes, learns from mistakes, takes an interest in the vision of the business
- Integrity: Open and honest, shows respect, admits mistakes, looks at ways to improve and share
ideas
- Innovation: Creative and Dynamic, Adaptable to change, seeks ways of doing things better, get
involved with work that makes a difference, continuously learns new things for personal
development
- Commitment: Relationships for the long-term
