This is a fixed term contract (full time) for approximately 8 months to provide cover whilst a team member is on maternity leave.
About the role
This a busy and varied role in which the Finance Assistant - Disbursements & Cashiering assists with a range of tasks. Duties will include but limited to:
- Trademark (TM) (disbursements) mailbox management within SLAs.
- Prompt invoice processing for TM disbursements.
- Prompt processing through use of Corpay, for any applicable TM disbursements.
- Payment run set up for disbursement related suppliers.
- Prompt payment posting into Practice Management System.
- TM disbursements supplier statement reconciliations.
- TM disbursements workflow reconciliation and investigation to ensure right actions are taken in accordance with the internal SLA's
- Dealing with all TM (disbursements) queries
- Write off process, including reviews/ approvals/ investigation and payments
- Daily paid/ unpaid disbursements reports checking
- Daily TM reports to the Fee Earners/partners
- Supporting with annual audit
- Supporting and assisting the Financial Controller as required on ad-hoc projects
- Contributing to the writing of firm policies to remain compliant with current SARs.
- Absence cover for the rest of the Business and Client Accounting team as required
Supporting Accounts Payable(AP)/Cashiering teams on rota tasks at times when covering for absences:
- AP mailboxes management within SLAs
- Prompt invoices processing within SLAs
- Final Review of invoices approved in approval system within SLAs
- Export invoices from approval system and import into Practice Management System
- Payment run set up for suppliers and expenses reimbursement
- Payment run checking (where prepared by others)
- Prompt payment posting into Practice Management System
- Checking of cash receipts allocations
- Client/ office account payments checking
- Counsel fees payments
- Bank account reconciliations
- Supplier statement reconciliations - experts
About you
- The role is best suited to an individual with strong attention to detail with exposure to disbursement management.
- A key aspect of the role is ensuring an accurate and efficient turnaround of purchase invoices
- Knowledge of Aderant advantageous but not essential.
- Advanced Excel skill would benefit the candidate.
- A professional communication manner is required along with a positive attitude, strong team player, resilient, strong interpersonal and good organisational skills.
- Attention to detail, flexibility to work overtime and work to strict deadlines are also a must.
Our Culture
Our culture is unique among law firms - both in what we expect from our people and the way we create value in the industries we serve. We empower our people, expect commitment and excellence, and celebrate when we achieve it.
Our values are at the heart of everything that we do and define Wiggin as a workplace: being visionary, authentic, unified, responsible and excellent across-the-board.
There isn't a typical Wiggin person. We aim to build teams that are diverse in thought, perspective and experience to provide a more rounded service to our internal and external clients.
We operate a discretionary hybrid working model allowing 2 days per week working from home. We offer an attractive remuneration package including 25 days holiday (plus birthdays off), private medical insurance, permanent health insurance and more from your first day of employment.
