It is anticipated interviews will take place on 16th or 17th July 2026
Glasgow Kelvin College is seeking an exceptional Executive Personal Assistant (PA) to provide high-level, confidential and proactive support to the Principal and Chief Executive Officer (CEO).
This is a pivotal role at the heart of the College, ensuring the Principal and CEO is strategically prepared, well briefed and able to focus on delivering the College's priorities. Working across a wide range of internal and external stakeholders, you will provide exemplary executive support, coordinate key activities and events, manage communications, and contribute to the smooth operation of the Office of the Principal and CEO.
The successful candidate will be highly organised and professional, with excellent judgement and the ability to manage competing priorities in a fast paced environment. You will play a key role in supporting senior leadership, governance processes and stakeholder engagement while maintaining the highest levels of confidentiality and discretion.
Key responsibilities include:
- Provide comprehensive Executive PA support including complex diary management, meeting coordination and prioritisation of competing demands.
- Prepare briefings, reports, presentations, correspondence and meeting documentation on behalf of the Principal and CEO.
- Manage incoming communications and correspondence, drafting responses and progressing actions as appropriate.
- Act as a key liaison between the Principal and CEO and internal and external stakeholders.
- Coordinate travel, accommodation, events, stakeholder visits and corporate engagements.
- Produce accurate minutes and ensure actions are monitored and progressed.
- Support governance processes, compliance requirements and organisational priorities.
- Draft, edit and proofread high quality communications, speeches and presentations.
- Maintain effective information management systems, confidential records and stakeholder databases.
- Work collaboratively with senior leaders, Board members, external partners and colleagues across the College to ensure effective communication and delivery of priorities.
Qualifications:
- Ideally educated to HND (SCQF level 8) or equivalent in Business Administration or similar or equivalent experience.
- Evidence of commitment of continuous professional development and ongoing learning.
Knowledge:
Demonstrable knowledge of:
- Understanding of high‑level executive support requirements within complex organisations.
- Knowledge of governance frameworks, Board functions and operational requirements.
- Awareness of pressures and expectations associated with senior leadership roles; sector‑specific education knowledge advantageous
Skills and Competencies:
- Exceptional verbal and written communication skills, with the ability to convey complex information clearly and professionally to varied audiences.
- Advanced organisational, administrative and systems management capability, including governance and process oversight.
- Strong judgement, autonomy and the ability to perform effectively under pressure while managing competing priorities.
- Proactive strategic thinking, with the ability to anticipate needs, identify improvements and resolve emerging issues.
- Excellent stakeholder and relationship building skills, engaging confidently and diplomatically at all levels.
- High levels of emotional intelligence, personal resilience and professionalism when dealing with work demands or in a sensitive or challenging situation.
- Strong analytical, evaluative and problem solving skills, including interpreting data and recommending actionable solutions.
- High digital literacy, including proficiency in Microsoft applications and the ability to adapt quickly to new technologies.
- Proven ability to continually and consistently deliver high‑quality outputs while managing high volumes of work to demanding deadlines.
Experience
- Senior level executive PA experience, including complex diary management, meeting preparation, minute taking and coordinating logistics for high level engagements.
- Experience producing high quality written materials, such as briefings, reports, speeches, presentations and corporate communications for diverse audiences.
- Proven ability to manage confidential information and communication flows, drafting responses, tracking actions and maintaining effective information management systems.
- Strong stakeholder management experience, working with senior leadership teams, Board members and external partners, ensuring professional, timely engagement.
- Experience supporting governance, compliance and organisational processes, including maintaining accurate records and adhering to Data Protection, GDPR and FOI requirements.
- Experience coordinating events and operational activities, managing timelines, risks, briefing materials and cross‑team collaboration to support the Principal and CEO’s office
Why work at Glasgow Kelvin College?
- Access to a generous Local Government Pension Scheme.
- Hybrid working (dependent on the needs of the service).
- Annual Leave – 33 days per annum plus 12 public holidays.
- A professional development review process supporting continuous professional and personal development.
- Extensive staff development opportunities and events.
- Cycle to Work Scheme.
- Mileage Allowance – reclaimable for travel on College business.
- Employee Assistance Programme – a 24-hour service supporting your health and wellbeing.
- Flexible Working and Family Friendly Policies with enhanced entitlements.
- Enhanced Sick Pay provision.
- A range of wellbeing initiatives, including access to sports facilities and fitness activities.
About Glasgow Kelvin College: Glasgow Kelvin College seeks to provide learning opportunities of the highest quality, which engages learners from the widest range of backgrounds, and supports their progression to employment or to further study. We play a vital role in providing accessible vocational and core-skills learning and you will have the opportunity help us create progression opportunities for learners and makes a positive impact on the communities we serve.
We deliver high-quality programmes, from introductory to degree level, to around 15,000 students each year from three campus buildings in the North and Northeast of Glasgow and through a large network of community-based centres. The College works with partners to create inclusive progression opportunities in a vibrant and sustainable environment for our learners.
Roles within the College are subject to the Protection of Vulnerable Groups Scheme and as such the successful candidate(s) will be required to make an application for membership under the Scheme.
At Glasgow Kelvin College, we are committed to fostering a workforce that reflects the diverse society we serve. We believe that our strength lies in our differences, and we actively seek to attract talent from a wide range of backgrounds. Our goal is to create an inclusive environment where everyone feels valued, respected, and empowered to reach their full potential.
We are dedicated to being an employer of choice by prioritising diversity, inclusion, and wellbeing. Our inclusive policies and practices ensure that every team member experiences a strong sense of belonging and can thrive both personally and professionally. We are a Disability Confident employer and guarantee to interview applicants who meet the essential job requirements.
Join us at Glasgow Kelvin College and be part of a team that celebrates diversity and champions inclusion. Your unique perspective and experiences are not just welcomed—they are essential to our collective success. To find out more about how we do this visit: Equality, Inclusion, Diversity and Belonging - Glasgow Kelvin College
