The Regional Facilities Coordinator supports the operational effectiveness of multiple sites within designated region. This role ensures facilities are safe, compliant, well maintained, and operating efficiently. The coordinator partners closely with the Regional Facilities Leader, local site managers/ teams, and external vendors to deliver high quality facility services and a consistent employee experience. This is a onsite position located in Basingstoke, UK.
Facility Operations & Maintenance
- Coordinate day‑to‑day facility operations across regional sites, including building maintenance, repairs, inspections, and cleaning services.
- Conduct routine site walk‑throughs to identify maintenance needs, safety concerns, and improvement opportunities.
- Manage CMMS work orders, ensuring timely response, completion, and documentation.
Support CMMS preventive maintenance programs and ensure assets are serviced according to schedule and on time
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Vendor & Contractor Management
- Support vendor onboarding
- Liaise with vendors for maintenance, repairs, landscaping, security, cleaning, waste management, and other facility services.
- Assist with obtaining quotes, issuing purchase orders, and monitoring vendor performance.
- Ensure vendors follow company safety standards and comply with contractual obligations.
EHS & Sustainability Compliance
- Support regional compliance with EHS and Sustainability and building regulations.
- Assist in coordinating safety audits, fire drills, inspections, and compliance-related documentation.
- Ensure facilities meet internal standards for cleanliness, accessibility, and workplace safety.
Space & Workplace Management
- Assist with space planning, desk layouts, moves/adds/changes, and occupancy tracking utilising company systems.
- Coordinate meeting room setups, ergonomic assessments, and workplace experience improvements.
- Help ensure the physical environment supports productivity and employee well-being.
Budget & Procurement Support
- Track facility expenses, submit invoices, and support budget forecasting.
- Help manage regional procurement of supplies, equipment, and facility services.
- Maintain accurate records of maintenance logs, vendor contracts, and facility assets.
Project Coordination
- Support facility-related projects such as refurbishments, upgrades, relocations, systems and installations.
- Coordinate timelines, communication, and on-site activity to minimize business disruption.
- Provide project status updates to the Regional Facilities Leader and site leadership.
Communication & Stakeholder Support
- Serve as the point of contact for facility-related requests and escalations in the region.
- Communicate maintenance updates, building notices, and changes impacting employees.
- Build strong relationships with site leaders, security teams, and workplace partners.
Policies and procedures
Out of hours Support and front of house support
To participate in a scheduled on-call rota (1 week in 5) at Basingstoke. To provide out-of-hours support, responding to emergency Security and maintenance issues in a timely manner. Attending site to diagnose and resolve faults or coordinate appropriate response, ensuring minimal disruption to operations through effective incident management.
To provide cover for our front of house when required by covering lunch breaks and annual leave, ensuring front of house standards are maintained.
- Experience in facilities coordination, maintenance support, property management, or a related field with minimum of 3 years’ experience.
- Strong organizational and time‑management skills with the ability to manage multiple sites.
- Excellent communication and customer service skills.
- Working knowledge of building systems (HVAC, electrical, plumbing) is a plus.
- Ability to interpret and follow regulatory, safety, and compliance guidelines.
- Proficiency with CMMS work order systems (Brightly Asset Essentials), Microsoft 365, and basic reporting tools.
Valid driver’s license and willingness to travel within the region
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Total Rewards: We understand that rewards are an important consideration as you plan the next step in your career.Salary range varies by location and local market conditions. It is based on multiple factors, including job-related knowledge/skills, experience, geographical location, and other factors. This position is eligible for an annual bonus with a target payout of 5% of base salary. You’ll also enjoy annual paid leave, access to our ULS University to support continuous learning and career development, two volunteering days each year to participate in community activities, and flexible working arrangements designed to help you balance work and life.
What you’ll experience working for ULS
UL Solutions has been pioneering change since 1894 and we’re still leading the way. From day one, we’ve blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science.
That’s where you come in — because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe.
This is more than a job. It’s a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today — and tomorrow. As a member of our safety science community, you’ll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world.
Everyone here is unique. But we’re also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change.
Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future — one where everyone benefits.
Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com
Applicants must have the right to work in the UK at the time of application. Unfortunately, we are not able to support visa applications or future sponsorship for this position
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A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
