St Mary’s Music School is seeking to appoint an Administrator to work in the School Bursar’s Office.
The successful candidate will have proven administration skills and IT abilities, excellent verbal and written communication skills and a good level of numeracy. Experience in working in a school or education environment is not a requirement.
A flexible and positive attitude to work is essential, along with excellent attention to detail; tact and discretion are required as work in the Bursar’s Office is confidential. The post-holder should be able to work independently and as part of a small team.
We are a small school in which no two days are the same. Staff adaptability and flexibility are key, along with a willingness to be hands-on when necessary. The Administrator will be one of a team of administrative staff headed by the Bursar and including the Bursar’s Office, School Office and Facilities staff.
This is a part-time post of 20 hours per week, working mornings over the full year.
Applications should be made on the School's Employee Application Form, available on the School's website.
https://www.stmarysmusicschool.co.uk/job-vacancies
Job Description
Bursar’s Office Administration
- Administration and secretarial work for the Bursar’s Office;
- Acting as Personal Assistant to the Bursar;
- Confidential and copy typing and document filing;
- Undertake projects as required by the Bursar, including preparation of reports and spreadsheets as required;
- Administration for classroom lettings and Summer Enterprises lettings.
Human Resources Administration
- Dealing with correspondence, enquiries and problems, ensuring that strict confidentiality is maintained at all times;
- Assist the Bursar with staff disciplinary, grievance, capability or performance procedures, including minute taking;
- Co-ordination of probation and appraisal meetings with line managers;
- Creation and maintenance of staff files, both electronic and paper based;
- Administration and recording of annual leave and statutory leave periods.
Staff Recruitment and Training
- All aspects of administration relating to recruitment of new staff;
- Arrangements for new staff starter processes.
- Maintenance of staff training records;
- Arrangements for individual and group training events, both in-house and external;
- Ensuring all staff complete mandatory training as appropriate.
General duties:
- Ensure that the requirements of the GDPR are met;
- Promoting the School generally;
- Undertaking appropriate and agreed training and maintaining a personal record;
- Participating in any arrangements for appraisal of performance;
- Participating in extracurricular activities as appropriate;
- Attending staff meetings as required;
- Other duties as required by the Bursar or Headteacher.
Hours of Work
20 hours per week.
Rate of Pay
£24,912 to £29,097 pro rata per annum.
Application form and covering letter should be sent by email or post to:
Email: [email protected]
Post: Dr JoAnna Collings, Bursar, St Mary’s Music School, Coates Hall, 25 Grosvenor Crescent Edinburgh EH12 5EL
Please visit https://www.stmarysmusicschool.co.uk/job-vacancies to download an application form.
Closing Date for Applications:
10am, Monday 20 July 2026
Interview Date:
Week commencing 27 July 2026
Start Date:
Monday 24 August 2026
Job Type: Part-time
Pay: £24,912.00-£29,097.00 per year
Work authorisation:
- United Kingdom (required)
Work Location: In person
