About the role
We have an exciting opportunity for an organised and proactive Admin Assistant to join our UKCS Scotland team, based at our Forres Academy project in Forres.
In this role, you will provide a comprehensive range of administrative support to the project team, ensuring the smooth and efficient running of day-to-day operations. You will play a key role in supporting project delivery by managing documentation, coordinating activities, and maintaining effective communication across the team.
This is a fantastic opportunity for someone who thrives in a fast-paced environment and takes pride in delivering high-quality administrative support.
What you'll be doing
- Providing a full range of administrative support including typing, scanning, photocopying and document preparation
- Producing spreadsheets, reports and presentations using Microsoft Office
- Supporting the preparation of monthly project reports and general reporting requirements
- Uploading and managing project documentation across internal systems such as SharePoint
- Managing diaries and coordinating schedules to optimise team productivity
- Organising meetings and conferences, including minute taking and booking facilities
- Managing meeting rooms and hot desk bookings
- Maintaining accurate and secure filing systems, both electronic and paper-based, including archiving
- Supporting confidential project activities as required
- Promoting a strong focus on safety, sustainability and company values in all activities
Who we're looking for
- Previous experience in an administrative or support role
- Highly organised with a proactive and adaptable approach to work
- Strong communication skills with the ability to build effective working relationships
- A reliable team player who can also work independently when required
- Ability to manage multiple tasks and work to tight deadlines
- Strong customer focus and attention to detail
- Confident using IT systems including Microsoft Office (Excel, Word, PowerPoint) and SharePoint
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK19546
