JOB TITLE: School Administrator
HOURS OF WORK: This is a 43 week, 20 hour per week role . The hours of work are 9.15-1.15pm, Mon-Fri during term time. The role will be based in the school office Mon-Fri.
HOLIDAYS: 6 weeks holiday inclusive of bank holidays. Must be taken within the school holiday periods.
BENEFITS:
Staff reductions for children
One weeks holiday club for children 6-11
Free on site parking
HOW TO APPLY: Please contact the School office [email protected] for an application form.
Note that your own transport is essential due to our location.
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ABOUT WHARFEDALE MONTESSORI
We are located in Strid Wood on the beautiful Bolton Abbey Estate in North Yorkshire and provide preschool (from 3 years up to the age of 6) and primary education (up to 11 years). Founded in 1990 by Jane Lord, the school is inspired by a passionate belief in the benefits of a Montessori education, to give pupils hands-on and practical instruction in a high-quality environment. Our aim is to enable children to achieve their full potential, to be happy, to grow in knowledge and confidence, to be able to find their place in the world, enjoy it and do well.
ABOUT THE ROLE
We are looking for a strong administrator join our team to compliment the running of the School alongside our Principal and Proprietor. This is a busy and varied role and ideally, the successful candidate will have worked in a similar role in education with some HR or financial administration experience however this is not essential. They must be detail orientated and able to work independently.
MAIN DUTIES & RESPONSIBILITIES
GENERAL
· Efficient administration of the school office; email correspondence, maintaining pupil records and filing systems, accurately and appropriately responding to parent emails/telephone calls
· Act as first point of contact for all external parties, including parents and regulatory bodies (e.g. Ofsted, Department of Education, North Yorks County Council).
Production of a wide variety of documentation for example marketing material, letters, reports, parent handbooks and pupil registration documents.
Supporting with lunch supervision as and when required
· Working closely with the PTA group ‘Friends of Wharfedale Montessori’
Creation/editing of Principal’s correspondence, provision of ad hoc written communication.
FINANCE
· Management of termly 15 hours funding process. Involves parent liaison and electronic submittal of information to the Council, working to a given deadline each term
· Working closely with the Proprietor re school fees and monthly staff pay.
· Collating a weekly shopping order
· Undertaking analytical research duties when required
· Submitting the annual DfE census report
· Organisation of school events and trips
HR
· Providing significant input into HR process management, ensuring employer/employee compliance is adhered to.
· Recruitment; preparation of job adverts and providing support in interview process ensuring ‘Safer Recruitment in Education’ compliance is adhered to
· Updating school policies
· Take minutes of the Senior Leadership Team (SLT) meetings
· Distribution of safeguarding updates to staff
MARKETING
· Design/create adverts for open days
· Website and Social Media management
ADMISSIONS
· Management of new pupil enquiries; arranging visits for prospective parents and issuing new starter registration paperwork
REQUIRED SKILLS AND EXPERIENCE
You should have experience of working within an office environment as an Administrator or a similar role, with strong written and verbal communication skills. The successful candidate will have excellent IT skills and experience of using standard software within a work environment. A professional, proactive approach and ability to work as effectively as possible is essential. You should have experience working effectively as part of a team and also be able to work independently using sound judgement when required.
Previous school administration and human resource experience is desirable.
You will be prepared to contribute to the overall ethos/work/aims of the school
OTHER
Whilst every effort has been made to outline the main duties and responsibilities of the role, it is not possible to identify every task. Employees are expected to undertake work which is not specified in this job description. Any additional duties performed should be recorded and these will be taken into account when the post is reviewed annually.
Wharfedale Montessori School is an equal opportunities employer and requires its employees to comply with all current equality policies in terms of equal opportunity for employment.
Employees are expected to be familiar of the Heath & Safety policy and adhere to it by reporting and recording anything seen as potentially dangerous either within the setting or in the outside areas.
This role is subject to the necessary safer recruitment background checks including an online social media search, enhanced DBS and references.
Job Types: Part-time, Permanent
Pay: £27,000.00-£28,000.00 per year
Benefits:
- Casual dress
- Childcare
- Company pension
- Employee discount
- Free parking
- On-site parking
Education:
- GCSE or equivalent (preferred)
Work Location: In person
