This is an exciting opportunity to join the Workforce Systems team as an Establishment Control Manager, playing a key role in improving workforce data quality, financial governance, and organisational decision-making across the Trust.
You will lead the day-to-day management of Establishment Control, ensuring alignment between ESR and the General Ledger. Your work will directly support safe staffing, accurate workforce planning, and effective financial control. Working closely with Finance, HR, Recruitment and operational teams, you will oversee establishment changes, resolve discrepancies, and embed consistent, auditable processes.
We are looking for a proactive, detail-focused individual with strong analytical skills and experience working with workforce data and systems, ideally ESR. You will be confident working with complex information, building relationships, and influencing stakeholders to improve processes and outcomes.
Joining us at a pivotal time, you will play an important role in preparing the Trust as an early implementor of the NHS Workforce Solution, helping to ensure high-quality, reliable workforce data.
This is a unique opportunity to shape a new function, make a meaningful organisational impact, and develop your career within a supportive and forward-thinking team.
You will lead the day-to-day delivery of the Trust's Establishment Control function, ensuring accurate alignment between ESR and the General Ledger to support safe staffing, workforce planning, and financial control.
Your role will involve monitoring and validating establishment data, processing changes in line with governance, and resolving discrepancies through detailed analysis. You will work closely with Finance, HR, Recruitment, and operational teams, acting as a key point of contact for establishment queries and providing clear, expert advice.
You will use workforce systems, particularly ESR, alongside financial reports and data tools to manage complex information with a high degree of accuracy and attention to detail. You will also support audit and compliance requirements by maintaining clear documentation and processes.
As a line manager, you will oversee the Establishment Control Officer, prioritising workloads and supporting development.
We are looking for someone analytical, organised, and proactive, with strong communication skills and the ability to influence stakeholders, manage competing priorities, and drive continuous improvement in a fast-paced environment.
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Degree-level qualification or equivalent experience in workforce systems, HR, finance, or a related field.
Evidence of continuing professional development relevant to workforce data, systems, or governance.
Formal qualification or training in workforce planning, data management, finance, or project/programme management.
ESR or NHS workforce systems-specific training.
Experience working with workforce establishment, WTE, or funded staffing data within a complex organisation.
Experience maintaining alignment between workforce and financial systems and resolving data discrepancies.
Experience analysing, interpreting, and presenting complex workforce or financial data to a range of stakeholders.
Ability to prioritise workload, work autonomously, and manage competing demands while maintaining accuracy.
Experience working collaboratively with HR, Finance, Recruitment, Pay, and operational teams.
Experience working within the NHS or public sector.
Direct experience of ESR position and establishment management.
Experience supporting workforce system transformation or contributing to audit and assurance processes.
Previous line management or supervisory experience.
Strong analytical and problem-solving skills with high attention to detail.
Excellent communication skills with the ability to explain complex information clearly and influence stakeholders.
Ability to work proactively, manage competing priorities, and drive improvements in processes and data quality.
Commitment to maintaining high standards of governance, accuracy, and accountability.
Ability to identify opportunities for continuous improvement and implement changes effectively.
Confidence working with senior stakeholders and supporting organisational change initiatives.
