Eco Engineering Installations in Brough are seeking two motivated and enthusiastic Apprentice Business Administrators to join its growing team.
This is an exciting opportunity for individuals looking to begin their career in business administration while gaining valuable workplace experience in a supportive and professional engineering environment.
Key Responsibilities
- General Office & Reception Duties
- Manage email inboxes, telephone calls, and incoming mail correspondence.
- Ensure all inbound call messages are emailed promptly to the relevant team member.
- Welcome visitors to the office and provide refreshments where required.
- File and organise documentation both electronically and in hard copy format.
- Type various business documents, including customer quotations.
- Open and organise job files accurately and efficiently.
- Arrange daily catch-ups with the senior engineering team to ensure workflow and people planners remain up to date.
- Ensure the main office monitor remains live and updated.
- Manage the holiday and absence system, including:
- Monitoring employee self-certification notes in conjunction with the Health and Safety Advisor.
- Ensuring Return to Work (QAD64) forms are completed and uploaded to Compliance Genie.
- Chasing outstanding doctor’s sick notes from employees.
- Responding to annual leave requests within three working days.
- Collect engineers’ weekly timesheets and cross-reference them against Blip HR records.
- Arrange business travel and accommodation bookings, ensuring diaries are updated accordingly.
- Maintain the accommodation spreadsheet daily and manage cancellations promptly when required.
- Assist with the preparation of documentation for annual ISO9001 Quality Management assessments.
- Ensure Quality Assurance Operating Processes and Procedures are followed.
- Manage office stationery and stock levels.
- Oversee general office supplies and equipment, including printer ink and shredder management.
- Attend management meetings, take minutes, and track follow-up actions.
- Procurement & Purchasing
- Provide administrative support to the Procurement Manager as required.
- Input and maintain data within the Procurement Express system.
- Upload delivery notes received from the Stores & Equipment Administrator to Procurement Express.
- Raise draft purchase orders.
- Match purchase orders with supplier invoices in conjunction with the accounts team.
- Accounting & Finance
- Handle and resolve supplier invoice queries effectively and professionally.
Skills & Knowledge
- Positive attitude and ability to work well within a close-knit office team
- Excellent communication skills
- Strong attention to detail
- Reliable with excellent timekeeping
- Organised and able to manage multiple tasks effectively
- Adaptable and willing to learn new skills
- Good IT skills and confidence using Microsoft Office applications
- General computer literacy and willingness to learn new systems
The starting hourly rate is £8 per hour to increase during the apprenticeship.
Hours of work - Mon-Fri ,8.30am - 4.30pm
About the Employer
Eco Engineering Installations is a growing and forward-thinking company that delivers high-quality engineering solutions while maintaining excellent customer service. The business prides itself on its supportive and professional culture, where employees are valued and encouraged to develop their skills and progress their careers.
Joining Eco Engineering Installations offers the opportunity to earn while learning, gain valuable workplace experience, and work alongside experienced professionals in a close-knit team environment. With clear career progression pathways and the potential for permanent employment upon completion of the apprenticeship, this is an excellent opportunity to build a successful long-term career.
The successful candidate will work towards a Level 3 Business Administration Apprenticeship with the appointed provider, HBTC (www.hbtc.co.uk). An Apprenticeship allows you to acquire valuable skills and experience in your chosen sector. You'll learn in the work environment, developing the practical skills and understanding you need to excel in your role. This opportunity could also lead to permanent employment and progression opportunities.
Please note: HBTC receive a high number of applications for each role advertised and although we would like to, we are not always able to deliver feedback to unsuccessful candidates. If you have not been contacted within 30 days, then your application has been unsuccessful. Thank you for your interest and keep an eye on our website for future opportunities
HBTC are committed to complying with the Employment Agencies and Employment Business Regulations Act (2003). We have obtained the necessary agreement from our clients to source candidates for their roles.
Pay: From £8.00 per hour
Benefits:
- Free parking
- On-site parking
Work Location: In person
