Stores & Procurement Administrator
Location: Gravesend
Salary: Negotiable
Job Type: Full-time, Permanent
About the Role
We are looking for an organised and proactive Stores & Procurement Administrator to join our growing team. This is a varied office-based role that combines procurement, stock control, and general administrative duties to support our engineers and day-to-day operations.
The ideal candidate will have experience within the HVAC, construction, electrical, mechanical, or wider trade industry and may be looking to move from a site-based role into an office environment. Industry knowledge is highly desirable, but we are equally interested in individuals who are organised, eager to learn, and capable of managing multiple tasks in a fast-paced environment.
Key Responsibilities
Procurement & Stores
- Source materials, equipment, and consumables from approved suppliers.
- Obtain quotations and negotiate pricing where appropriate.
- Raise purchase orders and track deliveries.
- Maintain stock levels and manage inventory within the stores.
- Receive and check deliveries against purchase orders.
- Organise and maintain stores areas to ensure materials are easily accessible.
- Prepare materials and equipment for engineers and upcoming projects.
- Monitor supplier performance and identify cost-saving opportunities.
- Manage returns, shortages, and damaged goods with suppliers.
Administration
- Support the management team with general administrative tasks.
- Process supplier invoices and purchase records.
- Maintain accurate records of orders, deliveries, and stock movements.
- Assist with scheduling deliveries and coordinating logistics.
- Answer telephone and email enquiries professionally.
- Maintain filing systems and company records.
- Assist with updating job documentation and project files.
- Support engineers and office staff with day-to-day operational requirements.
Requirements
Essential
- Strong organisational and administrative skills.
- Good IT skills, including Microsoft Office (Word, Excel, Outlook).
- Excellent attention to detail.
- Ability to prioritise workload and manage multiple tasks.
- Good communication skills and a professional telephone manner.
- Reliable, proactive, and self-motivated approach.
- Ability to work independently and as part of a team.
Desirable
- Experience working within HVAC, air conditioning, refrigeration, construction, electrical, mechanical, or other trade-related industries.
- Previous procurement, purchasing, stores, or stock control experience.
- Knowledge of materials and equipment commonly used within the building services industry.
- Experience using procurement, stock management, or accounting software.
- Understanding of purchase orders, supplier management, and inventory control.
- Previous experience in a trade role looking to transition into an office-based position.
What We Offer
- Competitive salary based on experience.
- Full-time, permanent office-based position.
- Ongoing training and development.
- Company pension scheme.
- 20 days annual leave plus bank holidays.
- Supportive and friendly working environment.
- Opportunity to grow with a successful and expanding business.
Additional Benefits
- Christmas bonus equivalent to one week's wages.
- Paid Christmas shutdown – receive your normal wage while off over Christmas.
- Weekly pay every Friday.
- Company credit card provided for all work-related business expenses.
- Long-term career progression opportunities within a growing company.
If you have experience within the trades and are looking to move into an office-based role, or if you already have procurement and administration experience within a construction or engineering environment, we'd love to hear from you.
Apply today by sending your CV and a brief summary of your experience.
Pay: £30,000.00-£40,000.00 per year
Work Location: In person
