We are seeking a highly organised and detail-oriented Construction Project Administrator to join our growing team. The successful candidate will provide essential administrative and project coordination support across a range of construction, refurbishment, conversion, and maintenance projects, helping to ensure projects are delivered efficiently, on time, and in compliance with all relevant regulations.
Responsibilities and Expectations
The successful candidate will support the construction team by coordinating project administration, maintaining accurate records, liaising with contractors and consultants, and assisting with the delivery of construction and property improvement projects. They will play a key role in ensuring projects progress smoothly from planning through to completion.
Key Responsibilities
- Coordinate construction, refurbishment, fit-out, conversion, and maintenance projects, assisting with project planning and delivery.
- Liaise with contractors, consultants, suppliers, local authorities, utility companies, and other stakeholders.
- Schedule and coordinate site visits, contractor appointments, project meetings, inspections, and progress reviews.
- Monitor project timelines, milestones, and key deadlines, ensuring actions are followed up and completed.
- Assist with procurement processes, including obtaining quotations, raising purchase orders, tracking deliveries, and maintaining supplier records.
- Maintain project records including drawings, specifications, planning approvals, building control documentation, warranties, certificates, and project correspondence.
- Process contractor invoices and assist with project budget tracking and cost monitoring.
- Support planning applications, building regulations submissions, and other development-related approvals.
- Prepare project reports, progress updates, meeting minutes, and management information as required.
- Assist with project handovers, snagging processes, and completion documentation.
Quality Assurance & Compliance
- Ensure all project records comply with company procedures, contractual requirements, and industry standards.
- Maintain up-to-date health and safety documentation, including risk assessments, method statements, contractor accreditations, and compliance records.
- Support audits, inspections, and compliance reviews by ensuring all project documentation is complete and readily available.
- Monitor and maintain records of statutory inspections, certifications, warranties, and completion documentation.
- Assist in ensuring compliance with planning permissions, building regulations, health and safety legislation, and environmental requirements.
Leadership & Operational Management
- Work closely with project managers, site teams, contractors, and consultants to ensure effective project coordination and communication.
- Collaborate with other departments including finance, property management, compliance, and operations teams.
- Support management with project reporting, programme monitoring, budget analysis, and performance tracking.
- Identify opportunities to improve administrative processes and project delivery systems.
- Assist with the mobilisation and close-out of construction and development projects.
Governance & Professional Development
- Ensure compliance with internal governance policies, company procedures, and construction industry regulations.
- Stay informed of changes in construction legislation, health and safety requirements, planning regulations, and industry best practice.
- Participate in relevant training and professional development opportunities.
- Uphold company values and contribute positively to the organisation's culture and objectives.
Qualifications & Experience
Essential:
- Previous experience in an administrative, project coordination, construction, property development, maintenance, or facilities management environment.
- Strong organisational skills with the ability to manage multiple projects and deadlines simultaneously.
- Excellent communication and stakeholder management skills.
- Intermediate to advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to work independently and collaboratively within a fast-paced team environment.
- High attention to detail and strong record-keeping abilities.
- Proactive approach to problem-solving and project coordination.
- Ability to prioritise workloads and work efficiently under pressure.
Desirable
- Experience working within the construction, property development, engineering, or building maintenance sectors.
- Knowledge of planning processes, building regulations, CDM regulations, or health and safety requirements.
- Experience using project management, procurement, or property management software.
- Understanding of construction documentation, drawings, specifications, and contractor management.
Job Types: Full-time, Permanent
Pay: From £12.71 per hour
Expected hours: 42.5 per week
Benefits:
- Company events
- Company pension
Ability to commute/relocate:
- Lincoln LN5 7QJ: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
