JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Department/Client Account - Government Property Agency
Line Manager - Engineering and Asset Management Lead
Number of Subordinates 0
Job Summary/Goals - The Compliance Analyst is responsible for ensuring the quality and regulatory compliance of technical documentation and maintenance records within the Computer-Aided Facility Management (CAFM) system. The role involves reviewing PPM (Planned Preventative Maintenance) documentation, validating completion records, and providing comprehensive compliance reporting to clients through professional presentations.
Essential Duties andResponsibilities
- Review and validate technical documentation and jobsheets uploaded to work orders within the CAFM system relating to building PPM activity, including all aspects of maintenance and remedial actions
- Ensure all PPM activities, maintenance tasks, and remedial actions are properly documented and compliant with statutory requirements
- Verify completion of maintenance activities against prescribed standards and regulatory obligations, identifying gaps, inconsistencies, or non-compliance issues
- Maintain current knowledge of statutory maintenance requirements across building systems and equipment to ensure compliance with relevant health and safety legislation
- Review and assess Risk Assessment and Method Statements (RAMs) for compliance and adequacy
- Prepare comprehensive compliance reports and performance dashboards for client presentation through professional presentations summarizing maintenance compliance status, trends, and recommendations
- Utilize CAFM systems (Planon) to extract, analyse, and validate maintenance data
- Develop and maintain compliance tracking metrics and KPIs using business intelligence tools, particularly PowerBI
- Ensure data integrity and accuracy within maintenance management systems
- Act as point of contact to provide support and guidance to operational teams and supply chain partners to ensure compliance with maintenance requirements
- Support continuous improvement of documentation processes and compliance procedures
Additional Duties and Responsibilities
Health and Safety All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.
Key Performance Measures
- In line with annual IPMP.
Personal Competencies, Attributes & Knowledge
- Strong understanding of building maintenance systems and PPM processes
- Excellent attention to detail with strong analytical and problem-solving abilities
- Ability to communicate complex compliance concepts clearly and effectively through presentations
- Proficiency in report writing, analysis, and compliance procedures
- Understanding of statutory maintenance obligations and regulatory frameworks
- Strong organizational skills with ability to manage multiple priorities
- Client-focused mindset with professional presentation capabilities
Experience
- Minimum 2-3 years’ experience in compliance, maintenance management, or facilities management
- Experience reviewing technical documentation and maintenance records
- Knowledge of statutory maintenance obligations for building systems (mechanical, electrical, fire safety)
- Health and safety knowledge with understanding of relevant legislation and best practices
- Experience reviewing Risk Assessment and Method Statements (RAMs)
Qualifications
- UK Government Level 1B Security Check (SC) clearance
- Experience with Planon CAFM system or similar maintenance management platforms
Qualifications desirable
- Proficiency in Power BI or similar business intelligence and data visualization tools
- Professional certifications in facilities management or health and safety (IOSH)
- Experience in property or facilities management consultancy environment
Location:
On-site –Birmingham, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
