resources administrative assistant Work, Jobs in macmerry, eln (with Salaries)

Office Administrator Assistant
Pinocchio's Children's Nurseries —Dalkeith
- £26,520 - £27,040 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Work from home
Quick apply
5h
Human Resources Administrative Assistant
Link Group Limited —Edinburgh
- £24,479 - £29,635 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
- Employee discount
14d
Administrative Assistant
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Executive Administration Assistant
triSaaS (Enhance) —Edinburgh
- Part-time
- Microsoft Office
- Hotel
- SharePoint
- Free parking
- Sick pay
Quick apply
1d
Information Governance Assistant
Heriot Watt University —Edinburgh
- £24,215 - £26,707 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Flexible schedule
11d
Financial Assistant
Seminole Hard Rock Hotel & Casino Tampa —Edinburgh
- Full-time
- Hospitality
- Microsoft Excel
- Human resources
11d
Assistant Psychologist
NHS Scotland —Dunfermline
- £31,537 - £34,303 a year
- Full-time
8h
Governance Assistant
Lloyds Banking Group —Edinburgh
- £36,224 - £38,130 a year
- Full-time
- Hybrid work
- Microsoft Office
- SharePoint
- Agile
10d
Customer Engagement Assistant
Norty Ltd —Livingston
- £26,500 a year
- Full-time
- CRM software
- Administrative experience
- Business development
- Free parking
- Life insurance
Quick apply
7d
Finance Assistant
Children First —Edinburgh
- £25,155 - £30,083 a year
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Accounting
- Annual leave
Quick apply
11d
Personal Assistant
Turcan Connell —Edinburgh
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
Business Development Assistant
Norty Ltd —Livingston
- £26,500 a year
- Full-time
- CRM software
- Administrative experience
- Business development
- Free parking
Quick apply
5h
Financial Assistant
Hard Rock Cafe Edinburgh United Kingdom —Edinburgh
- Hospitality
- Microsoft Excel
- Human resources
Quick apply
Hotel Assistant Manager
Pitbauchlie House Hotel —Dunfermline
- Up to £29,835 a year
- Full-time
- Hospitality
- Bar
- English
- Free parking
- Employee discount
Quick apply
11d
EFL Teachers Summer Edinburgh (Non-Residential)
Move Language Ahead —Edinburgh
- £20.65 an hour
- Seasonal
- English
- Master's degree
- Administrative experience
- Paid training
Quick apply

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resources administrative assistant jobs near macmerry, eln

Office Administrator Assistant

Pinocchio's Children's Nurseries -
Dalkeith

Quick apply

Job details

Permanent | Part-time
£26,520 - £27,040 a year
5 hours ago

Benefits

Free parking
Company pension
Work from home
Company events
Employee discount
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
GCSE
Early childhood education
Microsoft Office
Administrative experience
Working with children
Human resources
Communication skills
Time management

Full job description

We are seeking an organised and proactive Administrative Assistant to support a group of Early Years settings. The successful candidate will provide administrative, compliance, finance, and communication support to ensure the smooth operation of our nurseries. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy, child-centred environment.

Job Purpose

To provide efficient, accurate, and proactive administrative support across a group of Early Years settings. The Administrative Assistant will help ensure the smooth day-to-day operation of the settings by supporting the Operational Director/ CFO and managers with administrative tasks, maintaining records, coordinating communications, and assisting with compliance and operational processes.

Key Responsibilities

General Administration

Provide administrative support to Operational Director/ CFO/ managers and leadership teams across multiple settings.
Maintain accurate records, databases, and filing systems, both electronic and paper-based.
Prepare correspondence, reports, newsletters, and other documents as required.
Manage incoming emails, telephone enquiries, and post, responding or directing enquiries appropriately.
Schedule meetings, prepare agendas, and take minutes when required.
Credit card administrator
Pension scheme administrator
Collates monthly KPI schedule
Updates / rolls over Board pack

Child and Family Records

Maintain confidential child, family, and staff records in accordance with data protection requirements.
Assist with admissions, registrations, and enrolment documentation.
Support the management of attendance records and reporting.
Ensure information held on nursery management systems is accurate and up to date.

Compliance and Quality Assurance

Assist with maintaining records required for regulatory and inspection purposes.
Support settings in monitoring policies, procedures, risk assessments, and mandatory documentation.
Track training records, staff certifications, and compliance deadlines.
Help prepare documentation for audits, inspections, and quality assurance reviews.

Finance Administration

Support invoicing, fee collection, and payment tracking processes.
Assist with purchase orders, supplier invoices, and expenditure records.
Maintain accurate financial administration records in line with organisational procedures.
Liaise with finance colleagues regarding queries and reconciliations.

Human Resources Support

Assist with recruitment administration, including arranging interviews and processing documentation.
Support onboarding processes for new employees.
Maintain staff records, training logs, and absence records.
Assist with PVG checks and safer recruitment documentation where required.

Communication and Coordination

Act as a point of contact between settings, families, staff, and external agencies.
Support communication initiatives and the distribution of information across the group.
Coordinate administrative projects and group-wide activities.
Promote a professional and welcoming image of the organisation at all times.

Person Specification

Essential

Previous administrative experience.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
High level of accuracy and attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Ability to manage confidential information sensitively and professionally.
Ability to prioritise workload and work independently across multiple tasks.

Desirable

Experience working within an Early Years, education, childcare, or school environment.
Knowledge of nursery management software systems.
Understanding of safeguarding, GDPR, and compliance requirements within Early Years settings.
Experience supporting finance or HR administration.

Personal Qualities

Professional, reliable, and approachable.
Flexible and adaptable to changing priorities.
Strong problem-solving skills.
Positive team player with a collaborative approach.
Commitment to supporting high-quality early years education and care.

Safeguarding

The post holder will be expected to support and promote the safeguarding and welfare of children. The successful applicant will be subject to appropriate pre-employment checks, including references and PVG check where required.

Job Types: Part-time, Permanent

Pay: £26,520.00-£27,040.00 per year

Benefits:

Company events
Company pension
Employee discount
Free parking
On-site parking
Work from home

Education:

GCSE or equivalent (preferred)

Experience:

Administrative: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

resources administrative assistant jobs in macmerry, eln

Office Administrator Assistant

Human Resources Administrative Assistant

Administrative Assistant

Executive Administration Assistant

Information Governance Assistant

Financial Assistant

Assistant Psychologist

Governance Assistant

Customer Engagement Assistant

Finance Assistant

Personal Assistant

Business Development Assistant

Financial Assistant

Hotel Assistant Manager

EFL Teachers Summer Edinburgh (Non-Residential)

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