Executive assistant to the Work, Jobs in Oxford, Oxf (with Salaries)

Executive Assistant To The Home Bursar
Magdalen College —Oxford
- £30,378 - £38,784 a year
- Full-time
- Microsoft Office
- Organisational skills
- IT
Quick apply
6d
Assistant to the Head
Cokethorpe School —Witney
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
- Free parking
- Annual leave
Quick apply
Executive Assistant / Business Support
Flowery —Buckingham
- £31,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
8d
Executive Assistant to CEO
The Horticultural Trades Association —Didcot
- £40,000 - £45,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Health & wellbeing programme
Quick apply
Executive Assistant/Office Manager
Oodle Finance —Oxford
- Full-time
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- Employee assistance programme
- Employee discount
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Node4 —Newbury
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University of Oxford TSS —Oxford
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Executive Assistant To The Home Bursar
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Quick apply
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Executive Assistant To The Home Bursar

Magdalen College -
Oxford

Quick apply

Job details

Permanent | Full-time
£30,378 - £38,784 a year
6 days ago

Benefits

Cycle to work scheme
Company pension

Qualifications

Microsoft Office
Organisational skills
IT
Communication skills

Full job description

Description

We are seeking to appoint an Executive Assistant to support the Home Bursar, who is responsible for overseeing domestic operations and services for the College. The postholder will provide high-quality executive and administrative support, to ensure the effective management and smooth running of the Home Bursar’s diverse portfolio.

Key Responsibilities

Executive Assistant support for the Home Bursar:

Provide proactive and professional administrative support to the Home Bursar, ensuring the effective management of priorities and commitments.
Manage a complex diary, inbox, all correspondence, invoices and filing; exercising judgement in prioritising issues and responding as appropriate.
Coordinate meetings, events and visits, including preparation of agendas, papers, briefing materials and minutes; as well as room bookings and refreshments and accommodation, luncheons or dinners in College for Home Bursar’s visitors as required.
Act as a key point of contact for Fellows, staff, students, visitors and external stakeholders, creating a welcoming and professional environment.
Anticipate emerging issues and support decision-making by identifying actions, risks and opportunities.

The post holder will also coordinate a broad range of operational, compliance and administrative activities within the Home Bursary:

Support the Home Bursar with accommodation administration, including arrangements for Fellows and Lecturers, Visiting Fellows, and Guest Rooms, as well as administrative support for insurance documentation, licensing and regulatory requirements.
Provide comprehensive administrative support for committees (House, Grounds, H&S, Sports & Societies) including the preparation and circulation of papers, attendance at meetings, minute-taking, action tracking and maintenance of accurate governance records.
Support the delivery of College events and community activities including ceremonial arrangements, management of mailing and telephone lists, name plates, staff events and communications.
Provide administrative support for student activities, clubs and organisations, including sports and society funding, awards administration, safety and compliance processes.

In addition to the specific responsibilities listed above, the EA to the Home Bursar will give support across any other initiatives within the Home Bursar's portfolio as may be required (for example merchandise administration, filming requests) and will cover for others across the Home Bursary, particularly during periods of vacation or sickness.

Skills, Knowledge and Expertise

Essential

Experience of providing executive assistant / PA support in a busy office
Excellent written and verbal communication skills, and experience of communicating with people at all levels within the organisation
Excellent organisational skills, and a proven ability to prioritise workload and re-prioritise on a daily basis
Strong IT skills, including proficiency in Microsoft Office
Ability to work under pressure and to deadlines
Ability to work unsupervised and on own initiative and take decisions when necessary
Flexible, adaptable and reliable
Ability to demonstrate a professional manner and establish rapport with colleagues and the wider College community

Desirable

Experience of working in Higher Education, or similar complex environment

Hours of Work

Full-time (Monday to Friday 37.5 hours per week). Onsite

Salary and Holiday

The salary for the post will be on Grade 5 of the College Unified pay scale depending on skills and experience, plus an Oxford Location Allowance £1,730 per annum. Holiday entitlement is 30 days, plus the 8 statutory Bank Holidays.

Benefits

Membership of contributory pension scheme
Free lunch may be provided when the kitchen is open depending upon working times
Car parking (subject to availability)
Use of College gym, and sports ground, and free membership of the Oxford university sports facilities at Iffley Road
Optional contributory Healthcare scheme
Bus pass purchase scheme
Cycle to work scheme

Applications

To apply for this position, please click the 'Apply Now' button.

About Magdalen College

Magdalen College, founded in 1458, is one of the largest and most beautiful of the colleges of the University of Oxford, set in 100 acres of grounds which include the Deer Park and Addison’s riverside walk.

Our community includes nearly 400 undergraduates, over 280 graduate students, 75 Governing Body Fellows, and some 140 non-academic staff, as well as over 9,400 alumni from all over the world. For more than 500 years it has been the home of politicians, poets, scientists, adventurers, entrepreneurs, and 10 Nobel laureates, as well as being a choral foundation with an internationally renowned choir.

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