Why join us
We believe in putting our people first – we work hard every day to make sure everyone can achieve a healthy and enjoyable work-life-balance. That is why we have a very flexible hours system.
We are seen as being customer focused, approachable and business-like. We are honest and open and are renowned for providing high quality cost-effective service.
About the role
This is a chance to join the councils’ Infrastructure Monitoring and Collections team who are responsible for the collection and monitoring of funding and non-financial obligations secured from housing developments in districts. Both Councils have strong growth agendas to create homes, jobs and improved spaces within our districts. The delivery of infrastructure is key to achieving our aims and goals and you will be part of a busy team working to deliver infrastructure across both South Oxfordshire and the Vale of White Horse districts.
The main focus of this post is support the administration of Building Safety Levy processes, including determining levy chargeability and liability, issuing levy determination notices, arranging spot checks, receiving payments and issuing payment certificates, dealing with requests for reviews from developers and quarterly management information and revenue transfer to the government.
You will need to be enthusiastic, dedicated and have a strong customer service ethos. This is a challenging and varied role that requires strong IT skills for managing information, the ability to interpret planning applications, explain complex processes to customers and use the council’s finance systems for invoicing.
Your essential qualifications
- Demonstratable of general office experience with grade 4 minimum in Maths and English GCSE or equivalent
Your essential skills, knowledge and experience
- Good IT skills, including email, Excel and Microsoft packages and keyboard skills with a good level of numeracy and the ability to work accurately and proactively
- Methodical and flexible approach to work
- Good and effective communication and excellent customer service skills
- Ability to follow procedure with keen attention to detail
- Ability to use your own initiative
- Current driving licence with daily access to a vehicle insured for business use
Key responsibilities for the role
- Determining if planning applications are Community Infrastructure Levy (CIL) and Building Safety Level (BSL) liable using the government CIL and BSL regulations and liaising with developers and homeowners about their plans in relation to the council’s CIL Charging Schedules and BSL rates
- Creating and maintaining database records relating to CIL and BSL infrastructure requirements
- Checking and validating forms and plans against statutory requirements and securing additional or revised details as necessary
- Measuring floor space using the RICS Code of Measuring regulations and calculating the CIL and BSL charges by using the relevant CIL Charging Schedule and indexation and BSL rates
- Monitoring permitted development applications for CIL liability
- Monitoring stage 1 and 2 of the self-build processes, advising customers of the government regulations and validating forms and evidence documents
- Conduct spot checks of sets of BSL information received in accordance with regulatory requirements which will include measuring plans, checking exemptions claimed against evidence provided.
- Issuance of the relevant BSL certification to developers
- Prepare and submit quarterly transfer of monitoring information and revenue to government.
- Handling commencement requirements by validating forms, creating the demand notices, and preparing for invoicing
- Monitoring when CIL instalments are due and preparing for invoicing
- Using the council’s finance system to raise invoices and check for payment
- Producing reports for self-build applications, payment instalments and all validated planning applications
- Sending letters and emails to customers reminding them of their obligations and updating the database with their responses
- Filing of all documents and letters relating to the Collections and Monitoring team
- Determining what needs to be redacted in documents saved to the council’s public folders
- Dealing with enquiries from district, town and parish councillors, members of the public and people involved in the planning process (developers, builders, agents, architects), in person, by telephone and via email
- Undertaking and recording consultations on amended plans
- Giving administration support for CIL/Section 106/BSL in both the Collections and Delivery teams
A full list of the duties this role provides, as well as the benefits we offer, can be found within the job description.
Please note that we do not hold a sponsor licence and are unable to support visa applications. To be considered for this role, you must already have the legal right to work in the UK. If you are unsure about your eligibility, please refer to the UK Government’s guidance before applying.
Thank you for taking the time to read our advert, we look forward to receiving your application.
