service desk Work, Jobs in oxford (with Salaries)

PA & Group Administrator
University of Oxford TSS —Oxford
- £16.92 an hour
- Temporary
- Oracle
- Social media management
- Administrative experience
7d
Sales Administrator
HydraB —Oxford
- Full-time
- Sales
- IT
- Employee assistance programme
- Employee discount
Quick apply
6d
IT Support Apprentice
QA Apprenticeships —Abingdon
- £15,600 a year
- Full-time
- IT
- Communication skills
Office-Based Service Desk Audio Visual Engineer
Auditel Rental and Service Limited —High Wycombe
- £30,000 - £35,000 a year
- Full-time
- Customer service
- Organisational skills
- IT
- Free parking
Quick apply
1d
ENROLMENT SUPPORT AGENTS
Buckinghamshire New University —High Wycombe
- £13.45 an hour
- Full-time
- Customer service
- Organisational skills
- Communication skills
2d
IT Support Manager
DCS Group (UK) Ltd —Banbury
- Azure
- SQL
- IT
Quick apply
IT Field Engineer (South)
DarkKnight Ltd —Newbury
- £28,500 - £35,000 a year
- Full-time
- Azure
- Customer service
- Driving
Quick apply
Junior IT Analyst
Conrad Energy —Abingdon
- £30,000 - £33,000 a year
- Full-time
- Hybrid work
- Azure
- Customer service
- Windows
Quick apply
Senior IT Service Desk Engineer
Webexpenses —Witney
- Full-time
- Travel
- Leadership
Quick apply
8d
Service Helpdesk Coordinator
BCAS Biomedical Services Ltd —High Wycombe
- £22,000 - £26,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Organisational skills
- Referral programme
Quick apply
13d
Network Operations Centre (NOC) Engineer
Gigaclear —Abingdon
- £26,000 - £28,000 a year
- Full-time
- IT
- Communication skills
- Employee assistance programme
Quick apply
4d
Short Order Coordinator
Node4 —Newbury
- Hybrid work
- Azure
- Continuous improvement
- Organisational skills
- Employee assistance programme
12d
Reception & Scanning Assistant
Newbury Building Society —Newbury
- £25,000.56 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
IT Infrastructure Engineer
Siemens Healthineers —Oxford
- Full-time
- Project management
- Continuous improvement
- Scripting
IT Service Delivery Manager
Ladera Technology Ltd —Reading
- £50,000 - £55,000 a year
- Full-time
- Azure
- AWS
- IT
Quick apply
IT Support Engineer - 2nd/3rd Line position - Newbury or Manchester Office
Netteam tX —Newbury
- Azure
- Customer service
- Microsoft Office
IT Helpdesk Analyst
Softcat —Marlow
- Hybrid work
- Azure
- Customer service
- IT
- Flexible schedule
7d
Business Intelligence Analyst (Permanent)
Buckinghamshire Council —Aylesbury
- Full-time
- Hybrid work
- Microsoft Excel
- Data analysis skills
- SQL
- Employee assistance programme
- Employee discount
6d
VodafoneThree - Major Incident Management Specialist, Network Operations
VodafoneThree —Newbury
- Full-time
- Hybrid work
- Analysis skills
Quick apply
14d
Application Support Engineer
DXC Technology —Reading
- Full-time
- Hybrid work
- Azure
- Windows
- Analysis skills
- Life insurance
1d

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PA & Group Administrator

University of Oxford TSS -
Oxford

Apply Now

Job details

Temporary | Part-time
£16.92 an hour
7 days ago

Qualifications

Oracle
Social media management
Logistics
Administrative experience
Organisational skills
Communication skills

Full job description

We are seeking an organised and proactive PA & Group Administrator to provide high-quality administrative and operational support to senior staff through effective diary and event coordination, travel and financial administration, onboarding support, and the management of communications and day-to-day office activities.

The position is set to commence ASAP and will be part-time (3 days per week) for 12 weeks (with a pay rate of £16.92 per hour + holiday pay ) .

Key Responsibilities:

Duties

Diary, Meeting and Event Coordination

• Provide diary management and scheduling support for senior staff, exercising judgement to prioritise and rearrange meetings as required.

• Coordinate meetings and events, including circulating scheduling polls, responding on behalf of staff, and ensuring the availability of key participants.

• Book meeting rooms and manage changes to schedules to accommodate competing priorities.

• Other meeting organisation such as agenda coordination, attendance, collection and collation of presentations and supporting materials in advance of meetings, minute-taking, and timely circulation of

actions and papers.

• Arrange logistical and financial aspects of meetings and events, such as travel and PPI payments.

Travel and Accommodation Administration

• Research and source appropriate travel and accommodation options in line with University policies.

• Liaise directly with staff to obtain approval for proposed travel arrangements.

• Raise and manage purchase orders and complete bookings following approval.

Financial and Expenses Support

• Administer expense claims for senior staff via SAP Concur, including collecting information, submitting claims, and liaising with Finance to resolve queries.

• Ensure claims and financial transactions are accurate, compliant, and approved within required timescales.

• Process invoices, including publication and open access charges, and receipt invoices in Oracle.

• Manage payments via departmental credit cards in accordance with University procedures.

Conference and Event Payments

• Coordinate conference attendance and payments, including collecting information from attendees, requesting invoices, raising purchase orders, and confirming attendance.

• Arrange associated travel and accommodation for conferences and events as required.

Induction and Onboarding of New Staff

• Coordinate onboarding processes for new starters, including arranging system access, University cards, IT equipment, and desk space.

• Act as a first point of contact for new staff, providing building orientation and practical guidance.

• Arrange buddy support, circulate relevant documentation, and ensure inclusion in relevant meetings and mailing lists.

Communications and Digital Content Support

• Maintain and update content on social media platforms and departmental webpages.

• Promote events across appropriate communication channels in liaison with Communications colleagues.

General Administrative and Office Support

• Act as a key point of contact for general administrative queries, providing guidance on IT,

communications, and office procedures.

Selection Criteria:

•Proven experience providing high-level diary management and administrative support to senior staff, with the ability to prioritise competing demands and exercise sound judgement.

•Demonstrated experience coordinating meetings and events, including agenda preparation, minute-taking, circulation of papers, and tracking actions.

•Experience arranging travel and accommodation, raising purchase orders, and managing bookings in line with organisational policies.

•Experience processing expenses, invoices, and financial transactions using systems such as SAP Concur, Oracle, or similar, ensuring accuracy and compliance.

•Strong organisational skills with the ability to manage multiple tasks, deadlines, and confidential information effectively.

•Experience supporting conference attendance and event payments, including coordinating registrations and associated logistics.

•Experience coordinating onboarding processes for new staff, including arranging system access, equipment, and induction support.

•Strong written and verbal communication skills, including experience maintaining webpages or social media content and acting as a key administrative point of contact

Vacancy ID: 23229

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

Apply Now

Refine Your Search

service desk jobs in oxford

PA & Group Administrator

Sales Administrator

IT Support Apprentice

Office-Based Service Desk Audio Visual Engineer

ENROLMENT SUPPORT AGENTS

IT Support Manager

IT Field Engineer (South)

Junior IT Analyst

Senior IT Service Desk Engineer

Service Helpdesk Coordinator

Network Operations Centre (NOC) Engineer

Short Order Coordinator

Reception & Scanning Assistant

IT Infrastructure Engineer

IT Service Delivery Manager

IT Support Engineer - 2nd/3rd Line position - Newbury or Manchester Office

IT Helpdesk Analyst

Business Intelligence Analyst (Permanent)

VodafoneThree - Major Incident Management Specialist, Network Operations

Application Support Engineer

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