Job Summary
We are currently looking for a Business Administration Apprentice to provide administrative and finance support across the business while developing skills and gaining hands-on experience in key departments, including Supply Chain, Quality and Operations.
Responsibilities
Your duties include:
- Gaining hands-on experience across different areas of the business, including Supply Chain, Quality and Operations, to develop an understanding of company processes and how the ERP system supports them
- Learning to answer incoming calls to the company’s main number in a professional manner and directing enquiries appropriately following training provided
- Assisting with the processing of BACS payments
- Supporting the processing of staff expenses and company credit card transactions
- Assisting with matching, checking and coding invoices
- Learning to accurately input purchase invoices into the system
- Supporting the chasing of overdue invoices by phone and email to help ensure timely payments
- Assisting with setting up new supplier accounts and updating existing supplier details
- Supporting supplier statement and supplier account reconciliations
- Requesting copy invoices and credit notes when required
- Filing invoices, delivery notes and other documentation accurately
- Supporting the completion of daily tasks within agreed deadlines
- Building positive working relationships with customers and suppliers
- Providing administrative support to our USA site where required
- Opening, sorting and distributing incoming post and correspondence efficiently
- Maintaining accurate job traceability records and ensuring documentation is kept up to date
For this apprenticeship standard, learners will have the opportunity to focus on the knowledge, skills and behaviours of the standard that will enable good business acumen, decision-making and an understanding of tools and techniques related to time and project management. The completion of this apprenticeship standard will require monthly training visits from a qualified IPS Trainer to help support the apprentice. This will allow them to develop skills and progress the building of the apprentice portfolio to prepare the learner for the End Point Assessment.
Delivery is primarily carried out through remote visits, but the trainer will visit the learner’s workplace quarterly and at the start of training to allow for a good working relationship between all parties for smooth delivery of the standard. Upon successful completion, the learner will achieve the Level 3 Business Administrator Standard.
Pay: £16,224.00 per year
Work Location: In person
