Overview
RutterKey Solutions is proud to partner with industry leaders such as IFS, Boomi, and Procore. Our 18-year partnership with IFS underscores our commitment to delivering exceptional Enterprise Resource Planning (ERP), Enterprise Asset Management (EAM) and Field Service Managements (FSM) solutions, enabling our clients to drive operational efficiency and strategic growth.
RutterKey has a strategic plan to build a globally connected team of ERP implementation specialists and technical experts. We are looking for new team members who are interested in implementing large improvements through technology transformation. To help develop and deploy unique solutions for our customers, innovate, identify diverse business needs and challenges, and work with our consultants and developers to see our new products thrive in the ever- changing business landscape.
JOB DESCRIPTION: The Associate Project Manager is a valuable player in driving successful delivery in our customer engagements, including support of the team with implementation of Integrated Business Applications through the entire life cycle.
POSITION TITLE: Associate Project Manager
REPORTS TO: VP PMO
ESSENTIAL JOB FUNCTIONS:
· Responsible for achieving and contributing to a quality, positive experience during planning, implementation and additional support requests as measured by our client and team response and documented in our Microsoft Teams environment, through status reports, project meetings, customer follow up and recommendation and referrals.
· Provide administrative support for all areas of the company including time and attendance, expenses and documentation, timesheet reports, corrections and adjustments, invoicing, email communication and follow up, constructive communication of areas of concern.
· Support a range of business experiences- conferences, tradeshows, presentations, award ceremonies and community/ philanthropic projects.
SKILLS:
· Deadline driven time management- take charge to keep the team on track for budget & deadlines.
· Attention to detail- prepare action plans, strategies and reports to advance project management, project progression, & deliveries.
· Excellent communication and interpersonal skills to demonstrate business understanding, willingness to learn, and adherence to industry and company standards.
· Ability to multitask and follow through with a variety of tasks including project budgets, invoicing, project status reports, progress reports, analysis of risks and opportunities, customer or team requests for support, research requests, expense tracking, and technical documentation.
· Exemplary focus and organizational skills- self-motivated to succeed: self-monitor tasks and assignments, clearly and appropriately communicate areas of concern or potential future risks (project deadline approaching, exceeding budget predictions, unpaid expenses or invoices etc) and successes.
· Strive to understand the IFS application and the progression of the stages of implementation.
· Openly communicate training needs and career goals regarding project administration and company vision.
· Computer and technological skills including Excel, flowcharts, power points, SharePoint, earned value matrices, copying, scanning, invoicing, emailing, creating spreadsheets, schedules, cost analysis, time tracking, documentation of policies and processes, and creating word or pdf documents, shredding, scanning, copying, faxing and phone use, etc as needed.
· Cross functional support of functional, technical and administrational experts including preparing requested documents, reports and invoices, conducting research and tracking expenses, seeking lower cost travel or expense options, providing exemplary customer service to both customers and team members.
· Provide administrative and practical support to other areas in the company, and work locations, as needed, including accommodation research and guidance, travel logistics, on site protocol and procedures, dress code expectations, organization of food and beverage supplies, transportation and documentation of onsite point of contact, on site security or ID requirements and RutterKey team attendance.
MINIMUM QUALIFICATIONS:
· Bachelor’s degree or equivalent experience.
· 2+ years of prior project management/ administrative experience preferred.
· Ability to respectfully and professionally communicate with all team members and customers in a timely way.
· Ability to understand and work with complex technical and challenging customer environments and identify when additional support or resources are needed.
· Ability to demonstrate the aptitude to learn quickly, communicate ideas effectively, define and direct team efforts, and utilize flexibility and creativity to present a variety of solutions in a positive, constructive way.
· Strong aptitude to leverage and learn emerging technologies to improve processes, communication, and practical project management outcomes.
· Self-motivated and able to follow direction, work independently and present a completed task.
· ERP Implementation experience, IFS Experience essential or similar (Oracle, SAP, Infor, etc.).
· Must be prepared for up to 50% travel.
. JIRA/Atlassian, MS Project, IFS, SmartSheet or other Project Planning system
JOB TYPE: Full-time
Schedule:
- 8-hour shift
- Monday to Friday
WORK LOCATION: Hybrid/Remote
Benefits:
- Company pension
- Private medical insurance
- Sick pay
Work Location: Remote
