We are seeking a detail-oriented and motivated Finance Assistant to join our team and support the financial operations of the hospice charity. The Finance Assistant will work closely with the Finance Manager and other team members to ensure the accurate recording of financial transactions, adherence to financial policies and procedures, and timely reporting. This role offers an excellent opportunity for someone looking to gain valuable experience in the charity sector while making a meaningful contribution to our objectives.
Hours of Working: 22.5 hours per week. There is some flexibility in the days and hours to be worked, e.g. school hours 9.30 – 2pm or similar could considered. (To be discussed at interview).
Skills and experience required
This role would suit someone with a background of working in Finance but there will be an opportunity for training and development in the role.
The successful applicant will be able to demonstrate they are confident working with numbers and have good written and spoken English. For example, a C or above GCSE in Maths and English.
The successful applicant will be able to demonstrate the ability to use a computer in an office-based environment. Experience using spreadsheet software, accounting software and payroll software would be advantageous.
The successful applicant will be working as part of a small team and will be expected to work flexibly on a variety of different areas within Finance.
The successful applicant will also be able to work independently will be able to prioritise their workload.
The successful applicant will need to be comfortable communicating with colleagues and people from outside the hospice such as suppliers through email, by telephone and face to face.
Key Areas of Responsibility
The successful applicant will, as part of a team
· Assist in the administration of the purchase system including matching invoices to purchase requisitions, accurately coding supplier invoices, data entry of supplier invoices, reconciling supplier statements and resolving queries with suppliers.
· Prepare payments to suppliers ensuring adherence to payment schedules and terms.
· Assist with the administration of the monthly payroll including accurate data entry of timesheet data, processing payroll amendments, producing payslips and other reports using Sage Payroll software.
· Assist with the reconciliation of bank and credit card statements, identifying and resolving discrepancies as necessary.
· Assist in processing income from various sources, including counting cash donations, and recording it accurately on the finance system.
· Assist with recording and maintaining stock records on the finance system.
· Provide general administrative support to the finance team, such as answering phones, filing of paperwork, responding to enquiries, and assisting with special projects as assigned.
· Maintain confidentiality of financial information and exercise discretion in handling sensitive data.
· Provide cover for other members of the Finance team.
Additional Duties
All job descriptions are subject to review. Job holders are expected to be flexible and be prepared to carry out any similar or related duties which do not fall within the work outlined. Any review will be undertaken by the line manager, in consultation with the post holder.
Health and Safety: To ensure that the agreed procedures are carried out, be aware of the responsibilities placed on employees under the Health and Safety at Work Act, to maintain a safe environment for employees and visitors.
Data Protection: If you are required to do so, any processing or use of information pertaining to staff, patients and/or clients must be held in a fair and lawful way. Data should only be held for specific registered purposes and for the minimum period of time. It must not be disclosed in any way incompatible with such purposes.
Equal Opportunities: It is the aim of St. David's Hospice Care to ensure that no job applicant or employee receives less favourable treatment on the grounds of sex, race, colour, nationality or ethnic origins, or is placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable. To this end, St David's Hospice Care has an Equal Opportunities Policy and it is for each employee to contribute to its success.
No Smoking Policy: St David's Hospice Care operates a No Smoking policy.
Conditions of Service: In accordance with St. David’s Hospice Care Employment Manual.
Pension Scheme: A Company Pension Scheme is offered on appointment under the auto enrolment arrangements
Confidentiality: All information concerning patients/clients and staff must be treated as strictly confidential at all times.
This job description is not exhaustive and is subject to change as indicated by the needs of the Hospice.
PERSON SPECIFICATION
Essential Criteria
Desirable Criteria
Education/Training
- Good standard of education including GCSE Maths and English or equivalent
- Basic understanding of accounting principles and financial procedures
Experience and/or qualification in a finance, accountancy or business administration role
Experience
- Excellent time management skills with an ability to organise own workload to set and meet deadlines
- Strong numeracy, attention to detail and organisational skills
Book-keeping or accounts experience.
Knowledge or understanding of Sage payroll or other payroll systems
Bank reconciliations experience
Skills and Abilities
- IT literate, including any payroll systems and Microsoft Office
- Excellent interpersonal skills
- Ability to perform well in a team environment
- Ability to analyse and understand financial and accounting data
- Maintain accurate financial records ensuring all transactions are properly recorded and reconciled.
- Provide administration support including filing, document management and responding to routine enquiries
- Effective communication skills
- Decisive, able to analyse situations and find the most appropriate solutions
- Ability to maintain and use spreadsheets
Previous experience working for a charity or third sector organisation
Job Type: Part-time
Pay: £12.71 per hour
Benefits:
- Company pension
- On-site parking
Application question(s):
- Do you have a basic understanding of accounting principles and financial procedures?
- Do you have experience of a payroll system and Microsoft Office?
Work Location: In person
