Admin assistant / receptionist Work, Jobs in Saltcoats, Nay (with Salaries)

Admin Assistant / Receptionist
John M Taylor & Co, Chartered Accountants —Paisley
- Full-time
- Microsoft Office
- IT
- Business
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4d

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Admin Assistant / Receptionist

John M Taylor & Co, Chartered Accountants
Paisley

Quick apply

Job details

Permanent | Full-time
4 days ago

Benefits

Company pension

Qualifications

Microsoft Office
IT
Business
Communication skills

Full job description

Overview:
We are a long-established chartered accountancy practice and have a varied client base situated throughout Scotland and further afield. We currently have a vacancy for an Admin Assistant/Receptionist to join our administration support team, based at our office in Paisley.

The role offers a varied range of administrative tasks and office reception activities, alongside dedicated PA-style support to the director group, providing an excellent opportunity for individuals seeking to enhance their administrative skill set within a professional setting. The successful candidate will be proactive, reliable, and eager to contribute to the organisation’s success.

Key Responsibilities:

Delivery of the highest standard of service to those who call the practice / visit our office
Primary responsibility for the reception switchboard and transfer of calls to colleagues
Maintaining a tidy, well-presented reception and meeting areas
Working as an integral part of our admin support team to provide dedicated administrative support to the director group, including audio typing of emails/letters on behalf of directors, assisting with organisation of meetings and monitoring the practice general email inbox
Processing and issuing fees on behalf of fee-earning staff
Accepting payments from clients by phone in a professional and secure manner
Opening and scanning incoming mail and handling outgoing mail
Digital filing, archiving, scanning and maintenance of client records
Supporting the wider team as part of the office administration function
Any other ad-hoc administrative duties

What we are looking for:

We are looking for someone who is adaptable, who is willing to learn and who takes pride in their work. The successful candidate will:

Have experience in a similar role or good school/college grades with a preference for Business Studies / Administration
Have an ability to work in a responsible position within a professional office.
Have excellent communication skills and a professional telephone manner
Be an effective team worker who supports others and uses initiative
Be able to prioritise workload, work to deadlines and maintain accuracy throughout
Pay attention to detail
Have strong IT skills (including Microsoft Office) and a willingness to learn new systems / technologies
Show willingness and adaptability to complete a variety of tasks
Be responsible and see tasks through to completion
Be punctual, reliable and show care when dealing with client records

What we offer:

Competitive salary offered based on relevant skills, experience, and qualifications

How to apply:

Apply by sending your CV with a short covering letter detailing what makes you a suitable candidate for this role and including your salary expectations and where applicable, your notice period

Benefits:

Company pension

Work Location: In person

Quick apply

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