About the Company
Leighton Vans Limited is one of the UK’s leading specialist van retailers and conversion companies, focused on premium Volkswagen Transporter and Ford Transit Custom vehicles, the company supplies new and used vans, bespoke sport van conversions, leasing solutions, servicing, and aftermarket upgrades for both private and commercial customers.
Our culture is collaborative and hands-on, with a passionate team that thrives on innovation, quality and excellent customer service. We’re a supportive employer that values development and teamwork — perfect for someone eager to learn, grow, and build a career within an energetic, growing business.
Overview
We are looking for an organised and proactive Fleet Administrator on a part-time basis to support the day-to-day operations of our van rental business. The successful candidate will ensure vehicle records, compliance, servicing schedules, rental documentation, and fleet logistics are managed efficiently to keep our fleet operational and customer-ready.
This role requires strong administrative skills, attention to detail, and the ability to work in a fast-paced transport and vehicle rental environment.
Responsibilities
- Maintain accurate fleet records including vehicle registrations, MOTs, servicing, inspections, road tax, and insurance documentation.
- Schedule MOTs, servicing, repairs, tyre replacements, and routine maintenance.
- Prepare and process rental agreements, vehicle handover documents, and damage reports.
- Update booking systems and fleet availability records.
- Assist with vehicle check-in/check-out procedures when required.
- Ensure accident, incident, and penalty charge records are logged and processed correctly.
- Liaise with customers regarding bookings, vehicle availability, and documentation.
- Handle telephone and email enquiries professionally and efficiently.
- Support the wider operations team with administrative duties as required.
Candidate Requirements
- Previous administration experience, ideally within fleet, transport, logistics, automotive, or rental sectors.
- Strong organisational and time-management skills.
- Good working knowledge of Microsoft Office (Excel, Outlook, Word).
- Excellent communication and customer service skills.
- Ability to multitask and prioritise workload effectively.
- High attention to detail and accuracy.
Desirable
- Experience using fleet management or rental software.
- Knowledge of vehicle compliance requirements and transport regulations.
- Experience in a vehicle rental or commercial fleet environment.
- Experience of Xero accounting software
This position offers an engaging environment for candidates eager to utilise their administrative expertise within a fleet management context. We value organised individuals who thrive in fast-paced settings and are committed to delivering high standards of service.
Pay: £13,500.00 per year
Work Location: In person
