Full Time, Permanent
Full Time, Fixed Term for 6 months
The Executive Office are looking to recruit x2 Executive Support Assistants to join our experienced team supporting senior leaders at Bristol City Council.
This is a fast-paced and varied role, where you will provide high-quality administrative and business support to enable Senior Leaders and Executive Assistants to operate effectively. You will play an important role in helping the Executive Office run smoothly, ensuring that priorities are managed, information flows efficiently, and key activities are delivered on time.
You will take ownership of a defined area of executive administration, coordinating end-to-end processes such as meetings, events and business support activity, ensuring work is delivered accurately and to a high standard.
In this role you will:
- Provide day-to-day administrative support, including organising meetings, events and visits for senior leaders.
- Coordinate logistics such as agendas, papers, room bookings and follow-up actions.
- Work with colleagues and external stakeholders, responding to enquiries and building effective working relationships.
- Support operational delivery by resolving routine issues and managing competing priorities.
- Provide ad hoc cover and support where needed to ensure continuity of service.
- Be working collaboratively across the council in a professional, responsive and confidential environment, contributing to the delivery of a consistent, high-quality service.
What can we offer?
- A flexible hybrid working arrangement with a minimum of 3 office days per week and a base at City Hall.
- A supportive, fast-paced working environment where you can develop your skills.
- Opportunities to gain experience supporting senior leaders and understanding how decisions are made.
- Access to training and development opportunities.
At Bristol City Council, we are committed to creating an inclusive and supportive workplace, where you can make a real contribution to the city.
You should apply if
- You have experience providing high-quality administrative or business support within a complex organisation.
- You are confident coordinating meetings, events or administrative processes from start to finish.
- You can organise and prioritise a varied workload, managing competing demands effectively.
- You have strong attention to detail and take pride in producing accurate, high-quality work.
- You have good written communication skills and can draft clear, professional documents.
- You are adaptable and able to use your judgement to resolve routine issues appropriately.
- You are confident using Microsoft Office applications such as Outlook, Word and Excel, and are willing to learn new systems.
Experience of working in a senior management, executive or public sector environment, or supporting process improvements, would be an advantage but is not essential.
How do I apply?
If you share our values and are ready to be part of our exciting journey please select the apply button below.
To be shortlisted for interview you’ll need to demonstrate how you meet each of the essential criteria in the Person Specification within the Further Information section of your application. On occasion we will receive high numbers of applications, we may then shortlist against the desirable criteria along with the essential criteria, so if you can, please demonstrate how you meet this in your application.
Applications will be reviewed as they are received, and we reserve the right to close this vacancy early. We therefore encourage you to apply as soon as possible.
For permanent Bristol City Council employees, this post will be a secondment.
For employees who are currently on a fixed term contract with Bristol City Council, the secondment must not extend beyond the end of the fixed term period to ensure there is a substantive post to return to.
If you are currently a casual worker or a member of an employment agency (currently working with Bristol City Council) this post will be a fixed term contract.
We're a Disability Confident employer which means we value recruiting and retaining disabled people. Any job applicants who consider themselves to be disabled and meet the essential criteria in the Person Specification are guaranteed an interview. We'll make reasonable adjustments throughout the interview process and provide continued workplace support throughout your career.
For further information, please refer to the Job Description and Person Specification or alternatively, please contact [email protected] and Rachel Abba [email protected]
Bristol City Council strives to have a workforce that reflects the communities it serves, we are therefore committed to ensuring diversity in our hiring process. We welcome, develop and promote people from all sections of the community. Appointments will be made on merit.
The personal information section (including your name) you’ll complete as part of the application form will not be visible to hiring managers, but is used confidentially to make sure that everyone is treated fairly.
