The HR & Payroll Co-ordinator is responsible for supporting the smooth operation of HR and payroll function. This role combines HR administration, employee support, payroll coordination, and compliance responsibilities to ensure employees are paid accurately and HR processes are managed confidentially, efficiently and in line with UK employment legislation. You will also ensure the smooth operation of day to day office activities, including facilities, maintenance and marketing.
HR Coordination
· Maintain accurate employee records and HR systems
· Prepare employment contracts, offer letters and HR documentation
· Coordinate the onboarding and Offboarding processes
· Track annual leave, sickness absence, probation periods, and employee changes
· Support HR policies and procedures in line with UK employment law and GDPR
Payroll Coordination
· Prepare and process monthly payroll data accurately and on time
· Liaise with payroll providers and finance teams to ensure payroll accuracy
· Manage payroll changes including new starters, leavers, salary changes, bonuses, overtime and deductions
· Ensure pension contributions, statutory payments, and HMRC submissions are processed correctly
· Reconcile payment reports and resolve payroll queries from employees
· Maintain payroll records and ensure confidentiality of payroll information
Recruitment & Employee support
· Coordinate recruitment activities including interview scheduling and candidate communication
· Conduct right to work checks and reference checks
· Act as the first point of contact for HR and payroll related queries
· Support employee engagement and wellbeing initiatives
Compliance & Reporting
· Ensure compliance with Uk employment law, payroll regulations, and GDPR
· Support audits ad reporting requirements
· Produce HR and payroll reports for management
· Assist with benefits administration and pension schemes
Office Management
· Book travel and hotels for employees as and when required
· Provide general support to visitors
· Plan in house or off site activities, celebrations and conferences
· Internal marketing – company website, LinkedIn and social media posts
· Support other functions with any administration work as and when required
- Acting as SPOC for contracts/renewals – Mobile Phones, Cleaners, Workwear laundry, Drinking water, Temp Contract labour, Vehicle road tax, TV licenses etc.
- General Office & Warehouse building & workplace maintenance – arranging suppliers for any repairs, improvements etc.
· Processing of credit card expenses and Employee reimbursements in SAP
· Coordinating & submitting inputs for Quarterly news letters
Pay: Up to £42,000.00 per year
Benefits:
- Company events
- Company pension
- On-site parking
Work Location: In person
