About Us
Alfilo Ltd designs and delivers bespoke UK cultural exchange programmes, professional delegation visits and curated experiences for museums, universities, cultural organisations, creative businesses, corporate partners and VIP clients. Our programmes connect international organisations with leading UK institutions through carefully designed visits, networking opportunities and collaborative cultural experiences.
Key Responsibilities
- Plan and deliver bespoke cultural exchange programmes and professional delegation visits across the UK.
- Design tailored itineraries and coordinate visits with museums, universities, cultural organisations, creative businesses, corporate partners and other relevant institutions.
- Manage the full delegate experience, including accommodation, transportation, interpreters, hospitality, venue coordination and on-site programme delivery.
- Build and maintain long-term relationships with UK and international cultural institutions, universities, museums, creative organisations, corporate partners and public sector stakeholders.
- Organise networking events, cultural exchange forums, industry roundtables, workshops, receptions and other accompanying programme activities.
- Manage programme budgets, supplier procurement, contracts, payments and post-project financial reconciliation.
- Gather client feedback, continuously improve programme offerings and collaborate with the marketing team to develop promotional materials and future programme concepts.
- Resolve operational, logistical and cross-cultural issues to ensure the successful delivery of all programmes.
Essential Requirements
- Bachelor’s degree in Events Management, Tourism, Cultural Management, International Business or a related discipline.
- Minimum two years’ full-time experience in delegation management, event management, cultural exchange programmes, project management or VIP client services.
- Experience coordinating multi-stakeholder programmes involving cultural organisations, universities, museums, government bodies or commercial partners.
- Excellent stakeholder management, cross-cultural communication and client relationship management skills.
- Strong organisational skills with the ability to manage multiple projects simultaneously and work under pressure.
- Experience managing budgets, suppliers and programme logistics.
- Professional written and spoken English; additional language skills are an advantage.
Desirable Criteria
- Existing network within the UK or international cultural, museum, education or creative industries.
- Experience organising conferences, forums, executive visits, study tours or international exchange programmes.
- Familiarity with the UK cultural, heritage, museum and creative industry sectors.
- Experience working with international clients and cross-cultural projects.
Company Benefits
- 28 days annual leave plus UK bank holidays
- Auto-enrolment workplace pension scheme
- Hybrid flexible working arrangements
- Annual training budget for professional development
- Performance bonus based on programme delivery and business growth
- Company laptop and remote working equipment provided
Mandatory Right to Work
Candidates must hold unrestricted permanent right to work in the UK (British Citizen, Irish Citizen or holders of ILR/Settled Status).
Visa sponsorship is not available for this permanent role.
All shortlisted applicants will complete mandatory Right to Work document checks prior to any employment offer.
Pay: £25,000.00-£27,000.00 per year
Work Location: Hybrid remote in Cambridge CB2 1SD
