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ABOUT PROACTIVE GROUP
Proactive Group (PAG) is a growing South East London-based services group operating across four divisions: Proactive Facilities Management, Proactive Construction Management, Proactive Cleaners, and Extreme Cleaning. With a portfolio of commercial clients and active projects across the UK, PAG is scaling rapidly and building the operational infrastructure to match its ambition.
This is an excellent opportunity to join a fast-paced, entrepreneurial business where your work will have direct visibility at senior leadership level and your contribution will genuinely matter.
THE ROLE
We are looking for a capable, detail-oriented Accounts Officer to take full ownership of the day-to-day transactional finance function across the Proactive Group. This is a hands-on, all-encompassing finance role suited to someone who is organised, reliable, and comfortable managing multiple responsibilities simultaneously across a multi-division business.
You will be the operational backbone of the finance department — ensuring payroll runs accurately and on time, suppliers are paid, clients are invoiced and chased, bank accounts reconcile, and the books are kept in good order. You will work closely with the Group CEO and senior leadership team and will have the opportunity to grow with the business.
KEY RESPONSIBILITIES
Payroll
- Process weekly and monthly payroll accurately and on time for all PAG divisions
- Submit PAYE, NI, and pension contributions via HMRC and relevant pension providers
- Manage new starter and leaver payroll administration
- Maintain payroll records and employee payslip documentation
- Liaise with HMRC on payroll-related queries and submissions
Accounts Receivable
- Raise and issue sales invoices accurately and promptly across all divisions
- Monitor outstanding debtor balances and manage the aged debtor ledger
- Chase overdue accounts professionally via phone, email, and written communication
- Allocate incoming payments and maintain accurate client account records
- Produce weekly debtor reports for management review
Accounts Payable
- Process supplier invoices and staff expense claims in a timely manner
- Manage the aged creditor ledger and ensure payments are made within agreed terms
- Maintain accurate supplier records and resolve invoice queries
- Prepare payment runs for approval by senior management
- Reconcile supplier statements against purchase ledger records
Bank Reconciliation
- Perform regular bank reconciliations across multiple company accounts
- Investigate and resolve discrepancies promptly
- Monitor cash positions and flag issues to management
Bookkeeping & General Finance
- Maintain accurate ledgers and coding of all financial transactions
- Support month-end close processes, including journal entries and accruals
- Assist with VAT return preparation and submissions
- Maintain organised digital and physical financial records
- Support the Financial Controller / external accountants during year-end
- Produce ad hoc financial reports and summaries as requested
WHAT WE'RE LOOKING FOR
Essential
- Proven experience in a full-function accounts/bookkeeping role (minimum 2 years)
- Solid working knowledge of payroll processing and PAYE/NI submissions
- Hands-on experience with accounts receivable and payable
- Confident performing bank reconciliations across multiple accounts
- Proficient in accounting software — Xero, QuickBooks, Sage, or similar
- Strong Microsoft Excel skills (VLOOKUP, pivot tables, and data management)
- High level of accuracy and attention to detail
- Ability to manage competing priorities and meet deadlines without being micromanaged
- Professional communication skills — written and verbal
- Discretion and integrity when handling confidential financial information
Desirable
- Experience working within a multi-division or group company structure
- AAT qualification (or working towards) or equivalent
- Experience with construction, facilities management, or service-sector businesses
- Familiarity with CIS (Construction Industry Scheme) deductions
- Experience supporting VAT returns and year-end close
- Experience with Jobber, Simpro, or similar FSM/job management platforms
WHAT WE OFFER
- Competitive salary commensurate with experience
- A dynamic, growing business with genuine career progression opportunities
- Direct access to and visibility with senior leadership
- Friendly, hardworking team environment
- Opportunity to shape and improve finance systems and processes as the business scales
- Immediate start available for the right candidate
Pay: £28,000.00-£34,000.00 per year
Education:
- GCSE or equivalent (preferred)
Experience:
- ACCOUNTS & BOOKKEEPING: 2 years (required)
- Payroll management: 2 years (required)
Licence/Certification:
Work Location: In person
