Job Overview
We are looking for a professional and organised Receptionist/Office Administrator to join our team. The successful candidate will be responsible for managing front desk operations, providing administrative support, and ensuring the smooth running of daily office functions. This role offers an excellent opportunity for individuals with strong organisational skills and a friendly demeanour to contribute to a dynamic work environment.
Responsibilities
- Welcome visitors with a friendly and professional manner, ensuring they feel comfortable.
- Offer and prepare refreshments for visitors.
- Arrange catering for large meetings and ensure the reception and boardroom areas are clean and presentable.
- Answer incoming calls confidently, transferring or taking messages as needed.
- High-volume scanning, shredding, and accurately digitally filing documents.
- Assist various departments with administrative tasks as required.
- Assist with invoicing and project closures.
- Manage incoming and outgoing mail, including sorting, distributing, and arranging collections or deliveries.
- Maintain and operate the franking machine.
- Organise maintenance for office/building equipment and liaise with suppliers to resolve issues promptly.
- Order and manage office and kitchen supplies, handling any ad-hoc requests.
- Maintain office security and safety procedures by controlling site and building access via the reception desk (monitoring the logbook, visitor attendance, and fire roll call records).
- Follow health and safety procedures to ensure a secure and safe working environment.
- Maintain and update the company's social media channels with relevant content.
- Advance team integration by organising office activities, such as lottery syndicates, sweepstakes, or fun office days to enhance morale.
Qualifications
- Previous office experience or administrative experience is preferred
- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organisational skills with the ability to prioritise tasks effectively
- Demonstrated professionalism in phone etiquette and customer service
- Ability to work independently and as part of a team in a fast-paced environment
- Strong attention to detail and organisational skills are essential for success in this role
This role is 100% onsite based at Trafford Park, M17 1BL.
Pay: £24,500.00-£25,500.00 per year
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
Language:
Work authorisation:
- United Kingdom (required)
Work Location: In person
