Job Introduction
Due to the success of the current office structure a permanent post has arisen for a well organised and efficient Administrative Assistant at our small, happy school situated in the middle of the New Forest. The successful candidate will need to have excellent interpersonal skills, enjoy working in a team, have a caring approach to children and adults and be able to prioritise workload. The candidate must be confident in the use of MS office word and email. An up-to-date knowledge of health and safety matters is preferred but where necessary, training will be given. The Administrative Assistant will support the Headteacher with Health and Safety matters, act as front of house, answering the telephone, greeting visitors and when needed provide first aid. Ideally, the successful candidate will be willing to drive the school minibus for collection and drop offs however this is not essential. We can offer:• A welcoming school environment• A dedicated, friendly and supportive school team• Happy, polite and well-mannered pupils• Regular training opportunities Beaulieu Village Primary School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure checks along with other relevant employment checks.Only applications submitted on the Hampshire support staff application form will be accepted. Application Procedure An application pack is available on the school website Telephone number – 01590 612255Email address – [email protected]
The primary purpose is to provide effective administrative, safety and organisational support to the Headteacher / Finance Officer.
Grade: B
Responsible to: Headteacher / Finance Officer
Reception & Communication:
If required, act as the professional first point of contact for parents, visitors, and pupils. This includes managing the phone, greeting visitors and handling all enquiries via phone or email.
Health and Safety:
Take a lead role in carrying out Health and Safety checks including:
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Fire Safety
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First Aid and Medical
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Premises and Site Safety
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Playground and PE safety
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COSHH (Hazardous Substances)
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Food Safety
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Risk Assessments
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Security and Safeguarding
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Training, Records and Compliance
and be responsible for record keeping and online reporting.
General Administration:
Provide clerical support and absence cover as required.
Welfare:
School First Aider and responsible for administering pupil medication.
Minibus Driver: (if applicable to role)
As minibus driver, you are responsible for providing a safe, reliable and punctual transport service for pupils to and from school.
Key expectations include:
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Ensuring pupil safety and welfare at all times, including safe boarding, travel and drop-off.
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Driving designated routes to collect and return pupils on time each day.
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Managing behaviour on the vehicle to maintain a calm, orderly environment.
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Carrying out vehicle safety checks before and after journeys and reporting any faults.
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Following all road safety laws and school policies at all times.
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Responding appropriately to incidents or emergencies in line with procedures.
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Maintaining communication with school staff and where appropriate, parents.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
