The Company
We are a family run jewellery business.
Job Role: Payroll & Account Administrator
PAYROLL RESPONSIBILITIES
- Processing of end-to-end payroll for all monthly UK permanent payroll ensuring a high standard of accuracy is maintained and all statutory legislation is adhered to.
- Administration of new starts and provide all required documentation.
- Processing of Maternity, Sickness, Shared Parental Leave, Paternity Leave & other absences in line with Company Policy and statutory regulations.
- Produce and reconcile all reports as required to enable the authorisation of Bacs files.
- Preparation of payslips & P45’s.
- To ensure compliance with all statutory requirements of PAYE and to ensure accurate and timely reporting as required by HM Revenue and Customs, Real Time information and pension scheme returns.
- To manage all aspects of Auto Enrolment.
- To update and manage holiday entitlement.
- Administration of benefits such as company cars and private medical.
- Reconciliation of end of year.
- Completion and of all end of year documentation and submissions to HMRC
- The production of P60’s and P11D’s and all relevant returns.
- Ensure documentation to outside agencies such as HMRC and Courts are completed accurately and within the agreed turn around.
- Provide reports as required by the business on an accurate and timely basis.
- Timely & efficient resolution of payroll queries.
- To keep updated and implement all changes from HMRC
- To be aware and update directors and management of all employment rights and policy updates to ensure compliance.
- Assist with software upgrades including legislation changes with minimum disruption to the business.
ACCOUNTS RESPONIBILITIES
Support to the Directors of the business in the following areas:
- Inputting invoices
- Posting BACS receipts
- Chasing payments
- Compile and send out sales reports
- Answering customer calls and queries
- Health and safety support
- Support the wider business on ad hoc project work.
- Any other duties as required by the business.
PERSON SPECIFICATION:
QUALIFICATIONS;
- CIPP qualification advantageous but not essential.
- Proven payroll experience
EXPERIENCE;
- Demonstrable experience in a similar role within a previous organisation.
- Experience of working in a HR role would be beneficial.
- Knowledge of statutory legislation and compliance.
- Ability to work to tight deadlines and under pressure.
- Proficient with payroll software, experience in using SD WORX beneficial.
SKILLS;
- Proficient in using all aspects of Sage, Word, Microsoft 365, and Excel – vlookups, pivot tables.
- Accuracy of Input/Output
- Ability to meet all processing & reporting deadlines
- Excellent organisational skills and attention to detail.
- Able to prioritise effectively.
- Proactive solution finder with an eye for detail.
- Manual calculations of payroll
- Excellent written & verbal communications skills.
- Ability to work on own initiative and well within a team.
- High level of discretion and professional manner
OUR EXPECTATIONS:
- To adhere to the company policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.
- To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channels
- To report any misconduct or suspected misconduct to management.
Hours: Monday – Friday 08:30 – 16:30
Salary: Based on experience
Job Type: Full-time 37.5 Hours per week
Our commitment to Equality, Diversity and Inclusion:
We recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to the work place. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.
Work Location: In person
