Bwyd Dyfi Hub Coordinator
To find out more and apply please download the job profile here https://www.porthiaber.co.uk/vacancies
Hours of work: 20 hours/week
Duration of contract: Fixed-term 1 August 2026-31st May 2027 (10 months) maternity cover (possibility of extension, subject to funding)
Gross Pay: 20 hours/week = £1302.08/month (£25,000 per annum pro rata)
Pension: Porthi Aber uses the Nest Pension Scheme for making pension contributions
Holiday entitlement: 17.2 days inclusive of bank holidays over the fixed-term period (Bank holidays are not automatically booked off)
Working days: Mondays, Tuesdays, Thursdays. Please note, the role requires the post holder to be available at set hours of work on Mondays, Tuesdays and Thursdays and includes some unsociable hours
Employer: Porthi Aber (Porthi Aber is the trading name of Aber Food Surplus Ltd), Aberystwyth, Wales
Responsible to: Directors / Bwyd Dyfi Hub Staff team
Application closing date: Monday 22nd June 2026, 09.00
Interview dates: 30th June or 2nd July 2026
To find out more and apply please download the job profile here https://www.porthiaber.co.uk/vacancies
About the role - roles and responsibilities:
The role is to ensure the successful and efficient running of the Bwyd Dyfi Hub including liaising with producers, updating the online shop, collating the orders, running the packing day with a team of volunteers and Hub and customer administration.
The workflow is as follows. Note that some activities have to take place on set days, but other administrative tasks can be done more flexibly.
- Updating the weekly online shop offer; Checking that the listings of any local producers are updated correctly, and include appropriate images - liaising with producers where further action is required
- Identifying any produce gaps in what is available from local producers, and creating product listings from the stock available that week from a local organic wholesale company
- Communications with customers and producers
- Setting up and making adjustments to subscription orders
- Marketing: writing the content for, and actioning a mailshot announcing the opening of the shop (utilising the Mailerlite system)
- Processing customer orders: downloading data from the Growing Good platform and collating orders.
- Produce packing lists, and collating orders for producers; uploading files and data to a shared drive
- Emailing orders to producers/suppliers. Checking email responses from suppliers (in the case of stock shortages and making any required substitutions)
- Finances; uploading and then paying invoices, recording income and expenditure
- Responding to customer emails (general enquiries, complaints and refunds as required)
- Coordination of the packing day with a team of volunteers
- Collating customer orders
- Photographing stock for future shop listings and social media posts
- Recording standing stock levels to assist in ordering the next week
- Inducting and supervising new volunteers. Managing the team of volunteers on the day.
- Liaison with Transport Coordinator / relief drivers
- Maintaining health & safety standards of the hub space, and ensuring volunteers are trained and confident in health and safety practices.
- Maintaining cleanliness of the shared hub space, including setting up and setting down for packing day alongside volunteers
How to apply:
Please submit a current CV and a Covering Letter (no more than 2 pages) that tells us why you are applying for this role, why you would like to work with the Bwyd Dyfi Hub project and at Porthi Aber as a whole, and how you meet the requirements for the role. Please list each essential criteria and how you meet these with an example. We would like to get a sense of who you are and what you can offer in your own words, so would prefer that your application is not AI generated.
Please send this to:
FAO Bwyd Dyfi Hub, Porthi Aber, 5 Great Darkgate Street, Aberystwyth, SY23 1DE or email to . If you have any questions about this application please do not hesitate to get in touch.
We are an inclusive employer and encourage applications from people from all walks of life, so if you feel you do not meet the above criteria but are excited to work with us and would like to apply, feel free to get in touch and arrange a chat.
Application closing date: Monday 22nd June 2026
Interview dates: 30th June or 2nd July 2026
Start date: 3rd August 2026
Pay: £25,000.00 per year
Benefits:
Work Location: In person
