The Role
The Role
Accounts Payable Clerk
Department: Finance Team – Accounts Payable
Reporting into: AP Senior
Location: Head Office, Manchester – M22 0RR
Working Hours: 40 hours per week (flexible within core hours)
This role is offered as a hybrid working arrangement of both office working and home working.
Rubix is Europe’s leading distributor of industrial maintenance, repair and overhaul products and services, including bearings, mechanical power transmission, pneumatics, hydraulics, tools, and PPE.
Overview of role & Key Responsibilities
This purpose of this role is to maintain, manage, and control supplier accounts, ensure the timely processing of supplier invoices, manage relationships with external and Internal Stakeholders and Suppliers in addition to establishing effective query resolutions including supplier meetings to resolve queries and complete Ad-Hoc requests within the Accounts Payable Team.
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Resolution of product or carriage variance which falls outside of agreed tolerance.
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Investigation of quantity received discrepancies (POD).
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Daily monitoring and investigation of personal workflow.
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Prioritization of workload to achieve agreed targets.
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Processing of supplier invoices via OCR or manual match
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Ensure correct authorisation is received for any “non-matching” invoices and educate relevant branch of the correct process.
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Resolve any “on stop” accounts as highest priority
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Liaise with suppliers to ensure resolution of external queries is prompt and efficient
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Arrange meetings with suppliers if required.
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Attend Monthly meetings with Line Managers to give updates on accounts and queries.
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Regional managers/Central Buyers to be consulted on any problematic Supplier accounts.
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Checking statements which are not reconciled monthly.
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Create and Maintain relationships with internal and external customers.
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Processing invoicing, reconciling Direct Debits and managing invoicing queries for property invoicing including Rent, Rates and Utility spend.
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Attending monthly meetings to discuss queries on utility spend and related accruals with colleagues in the finance department
Who and what we are looking for?
We welcome your application if you are a self-sufficient, pro-active, and motivated individual who is ready to get stuck into this exciting role with the following attributes:
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Previous experience in an Accounts Payable Role / Fast-Paced Environment
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Ability to thrive and excel in a fast-paced / high volume role
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Ability to think pro-actively and enjoy problem solving
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Excellent communication to maintain relationships with internal & external stakeholders
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A Positive can-do attitude
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Self-Motivated
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Willingness to take responsibility for the role
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Can work well under pressure
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Commercially Aware
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Analytical Mindset
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A strong attention to detail
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Strong organisational skills
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Basic Level of Excel Knowledge (V-look ups & Pivot Table Usage required for this role)
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K8 – Kerridge experience would be advantageous but not essential
The right candidate will receive
Rubix are the most trusted single source of industrial supplies thanks to our national network of branches and commitment to our customers. Due to this success you will receive:
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Competitive Salary
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Continuous Development Opportunities
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Rubix Academy Training and Development Courses
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Employee Wellbeing and Assistance Service
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25 days holiday plus Bank Holidays
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And much more…
But, more importantly we offer you a role in which you can make your own and develop within, we have our Rubix Academy which provides training and development opportunities and we operate in an entrepreneurial environment and look to our colleagues to make a real difference for the business! We value and encourage our colleagues to take ownership and act with integrity and teamwork is at the core of everything we do!
Rubix UK has a commitment to doing things differently for our colleagues and customers.
Today, Rubix Group is the clear market leader with a presence in 23 markets and sales of €3.15bn in 2023. Our customers include some of the biggest names in manufacturing, the SMEs that form the backbone of industry and everything in-between.
More than a mover of boxes, we use our specialist knowledge and technical expertise to deliver products and services that keep production lines moving.
Right now, across Europe there are 9,000 of us and counting. We’ve disrupted and we have grown, but we’re not finished yet.
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