As a Procurement team member the post holder will be required to lead on complex and challenging initiatives relating to P2P, challenging the norm and providing recommendations on service improvement in terms of process and systems across all HPL sites.
The post holder will be required to manage a number of projects with often conflicting deadlines.
Health Procurement Liverpool (HPL) is a single shared procurement service for:
Alder Hey Children’s Hospital;
Cheshire & Wirral Partnership:
Clatterbridge Cancer Centre;
Liverpool Heart & Chest Hospital;
The Walton Centre.
The post holder has a lead role in delivering continuous improvement across the procurement function which includes support in developing and influencing Health Procurement Liverpool’s e-Procurement Strategy, providing expert advice and support to all Trusts as part of HPL on procurement matters and ensuring that all relevant stakeholders are proactively engaged in projects to maximise the value of the procurement service to all organisations.
The P2P & Data Lead is responsible for all procure to pay activities across Health Procurement Liverpool. The post holder will manage a team of procurement staff within the purchase 2 pay (P2P) including Data and Information as part of the procurement structure, working to satisfy customer requirements by agreeing and delivering P2P work plans which will be focussed on patient safety, quality improvement and the reduction of costs. The P2P Lead will also deputise for the Head of Systems & Supply Chain with P2P & Data activities as and when required.
The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.
With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.
Assist with developing appropriate monitoring systems and key performance indicators to performance manage achievement of the strategy.
Lead on the development of data sets to assist in the performance management of the Procurement strategy.
Responsible for presenting data to Procurement senior management team and wider stakeholder groups across all HPL organisations.
Lead on aligning HPL trust specific work plans to local collaboration and national procurement work plans to achieve a fully integrated P2P and Supply Chain system.
To proactively develop networks to engage and influence key stakeholders both within HPL and where required, across the collaborative procurement footprint.
To ensure that all procurement activities operate in full accordance with legal, environmental and sustainability requirements. This will include providing advice and support throughout the organisation on all aspects of P2P procurement.
Assist with the development of the P2P function focusing on improving the efficiency of the department through more effective catalogue management, developing systems to achieve GS1 and PEPPOL standards,
Take a leading role in the implementation of eProcurement across all departments for all HPL organisations. Ensuring that targets are achieved in relation to the Carter metrics across all areas including purchase order coverage, catalogue coverage and transactions as well as effective inventory management.
Lead on all HPL Trusts’ in contributing evidence towards standards of procurement including e-Procurement strategy, Lord Carter Metrics and any accreditations or audits.
Lead on the development of proposals that outline opportunities for system and process alignment across all HPL organisations, identify best practice and use of common systems and where appropriate seeing those initiatives through to implementation and delivery.
Assist with the introduction of new and updated technologies as appropriate; this may involve system trials, evaluations and risk assessments.
Lead on new systems implementation and roll out within HPL organisations.
To manage and maintain the Trusts e-procurement systems including training, system development and maintenance.
Responsible for national required input of data e.g Spend Comparison.
Responsible for providing advice and facilitating the team to deal with end user system queries.
Responsible for the product coding hierarchy that will allow detailed analysis of spend based on type of product along the lines of the e-classification coding convention.
To work with the Systems Accountant to develop the best use of the systems for the HPL Trusts benefit.
Assist and support the e-procurement team to work with the accounts payable departments matching orders to invoices and working to ensure outstanding issues are cleared before system management routines are undertaken, support with system management routines.
Identify and develop meaningful management information/KPI reports to aid business decisions that will support in identifying trends, areas of non or low compliance, Supplier and category spend, cost increases/decrease and any other reports that are deemed appropriate.
To assist and support the P2P team with obtaining quotations up to agreed financial levels set.
- To ensure all orders are released and cleared from the system in a timely manner ensuring there is no hold up with the delivery of orders to suppliers. To flag up and work with the system provider to resolve any system issues as quickly as possible.
- Support with local, regional and national e-procurement strategies and projects.
Ensuring process for new suppliers is undertaken robustly, ensuring supplier details are correct from the supplier via an authorised route (e-mail from company, or letter/fax on headed paper) before sign off.
- To develop suitable on-line materials to support the P2P procurement process. Including the content of the Procurement pages of the HPL Intranet and Internet sites.
To raise the profile of the procurement department and to promote the benefits of best practice by influencing end-users to embrace innovative approaches.
Maintain organisation(s) e-Procurement systems to ensure information is up to date including approval hierarchy and cost centre allocation.
Manage the process for allocating orders throughout the e-procurement and purchasing team to ensure this is completed in a timely manner and that information is correct/follows the Trust hierarchy for approvals.
To support P2P team and stakeholder with accurate pricing and sourcing and obtaining quotations up to agreed values.
To monitor the operations of the Trusts’ e-Procurement systems, to provide analysis of related data to Directorate management and to identify opportunities for systems improvement.
Support with the Trusts’ E-tendering portal on system set up, maintenance, issues and training.
Act as the main contact point for e-procurement system issues/failures and provide updates to the organisation(s) to ensure all staff are appropriately informed.
- Responsible for Catalogue Management and the development/uploading into systems’ also challenging the non-use of catalogues in order to reduce the requirement for non-catalogue requests.
Monitor financial aspects of Trust procurement activities, identifying opportunities for cost savings and added value. Monitor performance against budget savings targets. Evaluate the cost effectiveness of systems.
To lead or to assist in any internal/external audits relevant to the P2P Procurement function.
To provide clear communication to the senior management team in regard to any significant concerns e.g service disruption.
To work closely with the Supply Chain Manager to keep up to speed with developments and performance across the whole operational team.
