Job title: 1013-347 Office Manager | Grade: C | Hours: 35 | Vacancy type: Permanent | Salary £34,478 | Location: Golspie, office based| Closing date: Midnight on 28 June 2026 | Interview Date: 8 July 2026
Job Purpose Summary
To provide efficient and effective building management and administrative support for the NatureScot Golspie and Ullapool offices. The Links office in Golspie, where the role is based, is a shared office with Highland and Islands Enterprise, Forestry and Land Scotland, and Scottish Government Rural Payments and Inspections Division. NatureScot are responsible for servicing the smooth operation of these offices for all co-located agencies.
This is a permanent, full-time role with NatureScot, based in Golspie.
Key tasks and responsibilities
1.Building Management
Oversee all aspects of building management at The Links and Ullapool office, including responsibility for: buildings management, health and safety and building security; the implementation of the MOTU agreement and all shared services. This includes heating and boiler management and maintenance (all daily/weekly checks and responsibility for checking, ordering and maintaining the fuel supply); operation and maintenance of fire and security systems; cleaning services; delivering an effective working environment; operation of the Links Management Group (4 meetings/year); quarterly health and safety inspections and implementation of actions arising; car parking; property management of the building and grounds in liaison with co-located agencies and NatureScot Property team; and contribute to implementation of NatureScot Property Review as required.
2.Health and Safety
Individual responsibility for H&S at The Links and Ullapool office. Ensure quarterly office premises inspections and task reviews are completed in line with NatureScot guidance. Ensure actions arising are implemented promptly, escalating significant issues to manager. Update office fire plans, fire risk assessments, small office operating plan and Health and Safety statements annually or as otherwise required. Maintain and implement office checklists of all actions. First Aid kit maintenance for building, vehicles and local staff. AED maintenance checks.
3.Vehicles Management
Oversee vehicle management in The Links and Ullapool offices, including EV charge points, ensuring all policies and procedures are implemented.
4.Financial Management
Responsibility for managing The Links and Ullapool office budgets, including estimates and invoices to co-located agencies in the Links according to MOTU agreement.
Purchasing of items and equipment required at The Links and Ullapool offices, purchase ordering and finance housekeeping, and managing (including tendering for) facilities management contracts for cleaning and grounds maintenance.
5.People Management
Manage cleaning contractors in The Links and Ullapool offices to ensure high quality service to building users. Oversee the delivery of a mostly remote admin service for the Ullapool office. Work closely with the Area administrator to help provide smooth service from Support team across National Operations North.
Skills and competencies required (Please refer to these in your Supporting Statement)
1. Experience of office and building management.
2. Good organisational skills, and the ability to meet deadlines.
3. Experience of budget management.
4. Experience of people management.
5. Good communication skills, both written and verbal.
6. Good interpersonal skills that contribute to collaborative/team working and customer orientated service provision.
7. Strong IT skills including use of Microsoft Office applications and other information systems effectively, particularly Word, Excel, MS teams and Outlook.
8. Knowledge of Health and Safety policies, procedures and risk assessment.
9. Creativity and versatility in approach to work, able to be adaptive to changing situations, and embracing of new areas of work.
10. Driving licence.
11. Awareness of Scotland’s nature and issues impacting it.
Prerequisites Required
- Candidates must be eligible to live and work in the UK and resident in Scotland for the duration of the job contract
- To undertake a Disclosure Scotland application.
- Although Gaelic language is not a prerequisite it is a desirable skill in support of our commitment to our Gaelic Language Plan
Working for NatureScot – what we offer you
- NatureScot offers some great benefits to reward and support you whilst you are working for us. Our benefits package includes the civil service pension scheme, a generous holiday leave allowance plus flexi time, and employee discount scheme. Visit the NatureScot website for further details including below:
- We support flexible working for all roles, including part-time, compressed hours, hybrid working and job share. All vacancies are considered suitable for flexible working unless there is a business reason not to. We encourage applicants to discuss potential flexible working arrangements with us
- A Civil Service Pension with an employer contribution of 28.97% (7.35% employee contributions)https://www.civilservicepensionscheme.org.uk/memberhub/joining-the-pension-scheme/
- 41.5 days of annual leave, including 5 fixed public holidays on St Andrews Day, Christmas Day, Boxing Day, New Year’s Day and 2nd January
- Equivalent of 2 days paid volunteering leave
- A focus on wellbeing with access to an employee assistance programme
- Job satisfaction from contributing proactively to the twinned nature and climate crisis
- Death in service benefits
- Cycle to work and electric vehicle salary sacrifice schemes
- Access to an employee discounts scheme
- Learning and development tailored to your role
- A culture encouraging inclusion and diversity
Application Process
Application is by CV and Supporting Statement. Please ensure you have attached these documents when submitting your application.
Before applying for this post;
- Internal applicants should read the Self Service Guide ( eRDMS A3155575 )
- External applicants should read the Online Job Application Guide
If you have previously applied for a vacancy with NatureScot you must remove the supporting statement from your profile, before uploading a new version.
Interviews
External candidates will be invited to interview if we are unable to recruit internally.
NatureScot’s Net Zero commitment
Whether working at home or in an office, or travelling to meetings and site visits, as a NatureScot you will contribute to our Net Zero plan, for example through positive carbon travel choices.
For information regarding the post please contact:
Dave Mackay , Operations Manager – North
Email: [email protected]
For information regarding the recruitment process please contact:
[email protected]
Nature is vital to all of us, so it is vital that we are an organisation for all of Scotland. The more diverse NatureScot is, the better we will be in connecting everyone with nature. We particularly encourage applications from people from Minority Ethnic (ME) backgrounds and people with a disability.
