Job Purpose:
The Procurement Assistant provides key administrative and coordination support to the Procurement team, helping to ensure engineers have the correct materials, equipment, and supplier support required to deliver services across programmed and reactive workstreams. Using the Protean management system and following company procedures, the role supports the smooth running of procurement activities while
maintaining accurate records, job costing, and invoicing processes.
Working closely with operational teams, suppliers, and accounts, the role involves monitoring procurement inboxes, matching PODs and receipt advice notes, resolving discrepancies, and chasing outstanding information to ensure workflows continue efficiently. The Procurement Assistant will also support weekly reporting activities to help maintain compliance with internal processes and procurement service level agreements, escalating issues where required.
Key Responsibilities:
- Provide day-to-day administrative support to the Procurement team in a professional and proactive
manner.
- Process and raise purchase orders accurately on the Protean management system in line with
company procedures.
- Ensure materials, equipment, and supplier documentation are accurately recorded and allocated
against the correct jobs and clients.
- Support the accurate booking in and booking out of materials on Protean to maintain job costing
accuracy and support invoicing processes.
- Identify and investigate discrepancies relating to orders, invoices, PODs, or unallocated materials,
taking appropriate action to resolve issues promptly.
- Liaise regularly with operational teams, suppliers, and the accounts department to chase
outstanding documentation, clarify queries, and maintain workflow progress.
- Escalate ongoing issues, delays, or compliance concerns to the Procurement Manager where
appropriate.
- Run and maintain weekly reports to monitor outstanding PODs, uncollected orders, unmatched
invoices, and other procurement-related exceptions.
- Support the team in maintaining procurement SLAs and compliance with internal processes and
procedures.
- Contribute positively to the wider team and support colleagues with additional tasks where
required.
- Assist the Procurement Manager with supplier reviews and other procurement-related
administrative activities.
Skills & Qualifications
- Good organisational skills with the ability to prioritise workload and manage multiple tasks effectively.
- Strong attention to detail and accuracy when processing information and maintaining records.
- Good verbal and written communication skills, with the ability to build effective working relationships across teams.
- Comfortable working with systems and data, including management systems such as Protean.
- Proactive approach to problem solving, with confidence to investigate issues and follow them through to resolution.
- Ability to work collaboratively within a team environment while taking ownership of individual responsibilities.
- Basic analytical skills and confidence in running and reviewing reports.
- Flexible and adaptable approach to work within a fast-paced operational environment.
- Previous administration experience is desirable, ideally within procurement, operations, scheduling, or a similar support function.
Personal Attributes:
- You pride yourself on truth and share knowledge for the greater good.
- You are committed to improvement and are an active team participant.
- You accept responsibility for your role and promote ownership in others.
- You have a desire to be successful and achieve goals, whether small or large.
- You are flexible to meet business needs and actively work towards expanding your knowledge and skills.
About Us
Established in 2007, CCS has been providing high-quality boiler installation services to social housing customers. Our team has grown significantly, allowing us to expand our services and incorporate the latest technologies. Today, CCS is an industry leader in renewable energy installations, dedicated to innovation and excellence.
What We Offer
- Pension Scheme: Auto-enrolment after probation.
- Flexible Annual Leave: Option to buy or sell leave after probation.
- Professional Development: Access to in-house and external training.
- Employee Assistance Programme: 24/7 support.
- Refer a Friend Bonus: Reward scheme for successful referrals.
- Parking: Available at office locations.
Why Choose CCS?
Skill Development: Access to training programmes, coaching, and mentoring.
Career Growth: Clear pathways for personal and professional advancement.
Long-Term Contracts: Enjoy stability and job security.
We are an equal opportunities employer, and we welcome applicants no matter what their ethnicity, gender, sexuality, beliefs, or nationality.
Apply Now and Shape the Future with CCS!
