Role Overview
A newly created position, as part of the growing HR team, to support, administer and coordinate activities related to the full employee life cycle at Vaughan.
As a HR Coordinator, this is a true generalist role supporting the business with all aspects of people, from recruitment to training to employee relations, working collaboratively with the Head of HR to continue to lead a people focused culture.
Who we are
Vaughan is a distinguished British brand, internationally recognised for our expertly crafted lighting, furniture, and textiles. We work with many of the world’s leading interior designers, architects, and hospitality clients, offering timeless design and impeccable craftsmanship made in Britain.
Our Head Office in Winchester is home to our production site and the majority of office-based teams. We also have a showroom and small office in London, Chelsea Design Centre.
What's in it for you?
- Based in Vaughan House, Winchester
- Salary of £30,000 - £34,000 depending on experience
- Full-time, 37.5 hour week (9:00am to 5:30pm with 1 hour unpaid lunch break)
- 24 days holiday + bank holidays (inclusive of annual festive closure period)
- Free onsite parking
- Salary Sacrifice Pension
- Life Assurance Scheme
- Discounted Gym Membership
- Employee Assistance Program - covering a range of wellbeing & health services, including 24/7 GP Service
- Employee Discount (up to 75% off depending on the product)
- Volunteering Days – opportunity to have a paid day off to support a charity of your choosing
- Service Awards
- Summer & Christmas Parties
Key Responsibilities
- Managing day-to-day HR administration and responding to employee queries via the shared HR inbox
- Maintaining accurate employee files and records across HR systems, ensuring data integrity at all times
- Liaising with IT, Finance, operational teams and managers to support end-to-end HR processes
- Supporting managers with direct recruitment, including advertising roles, screening candidates and arranging interviews
- Coordinating onboarding processes to ensure a smooth and compliant employee experience
- Administering and reporting on training through the Learning Management System
- Coordinating external training providers and ad hoc training requirements
- Supporting HR meetings, taking notes, and tracking actions and follow-ups
- Coordinating offboarding processes, including leaver administration, exit interviews and final payroll
- Administering service awards, salary benchmarking and other reward, recognition and benefits activities
- Supporting the annual employee engagement survey process
- Coordinating internal communications for people-related updates
- Supporting the Head of HR with projects, including ESG, community and charity initiatives
- Coordinating ad-hoc events
- Identifying process gaps and supporting continuous improvement across people and culture activities
Skills & Experience
- Previous experience in HR administration, coordination or people operations support (CIPD Level 3 or equivalent work experience)
- Foundational knowledge of UK Employment Law with experience of application of HR policies and procedures
- Mental Health First Aider or desire to learn
- Strong comprehension of Microsoft Office
- Experience working with HR systems (HRIS) preferred but not essential
Personal Attributes
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with variety of teams and stakeholders
- Acts with integrity, discretion and respect for confidentiality at all times
- Be an active listener and natural coach to encourage building relationships through effective communication
- High emotional intelligence - comfortable handling confidential and sensitive matters
- Impeccable attention to detail, with a strong focus on accuracy and consistency and care about the finer details
- Organised, diligent and ability to manage multiple priorities
- Proactive, organised and solution-focused approach – comfortable with no day being the same
- Have a genuine interest and desire to make a difference
Interested? Please apply with a covering letter, along with up to date CV.
Pay: £30,000.00-£34,000.00 per year
Benefits:
- Company events
- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Paid volunteer time
- Work from home
Work Location: In person
