This is an exciting opportunity for an experienced Administrator to join our team at Henry Hinde Primary School in Rugby.
How to Apply:
We are unable to accept applications through Indeed. Please follow the link below to register and submit your application:
https://candidates.every.education/portal/tletvacancies/
Closing Date:
Friday 26 June at 12 noon
Role Purpose:
The purpose of the Administrator role is to ensure the smooth, efficient running of the school office through accurate attendance management, high quality administrative support and effective communication with pupils, parents and staff. It also exists to maintain secure records and support key functions such as safeguarding, SEND, governance and daily operational systems so the school can deliver the best daily deal for children.
Main Roles and Responsibilities:
Office Duties
- Process and record pupil attendance, including daily checks, follow up calls, late arrivals and pupils leaving site.
- Maintain confidential pupil records, ensuring all information is accurate, secure and up to date.
- Act as first point of contact for pupils, parents and visitors, providing a warm, professional and supportive front of house service.
- Handle incoming emails and enquiries, distributing information appropriately and preparing documents, registers and routine forms.
- Prepare documents and registers for distribution.
- Complete complex administrative tasks, including mail merges, data processing and preparation of school documentation.
- Support SEND administration, including maintaining SENDCO paperwork, updating records and organising planned over tasks.
- Provide administrative support for governance processes, including preparing and filing paperwork linked to suspensions, exclusions and complaints.
- Process and record exclusions and suspensions.
- Working knowledge of multiple admin systems and school based platforms (eg, MIS, Parentmail, Studybugs, CPOMS)
- Have an overview of pre-bookable absences, book appropriate cover and maintain up to date records in school, liaise with Supply agencies and maintain invoicing.
- Liaise and work with the TLET HR team.
Records
- Maintain accurate attendance and punctuality records using manual and electronic systems, ensuring ongoing monitoring for all pupils.
- Administer daily attendance procedures, including checking absence messages, contacting families and updating MIS systems.
- Keep accurate records of lunch orders and provide accurate information to the kitchen team.
- Process requests for authorised absence, liaising with senior leaders and the Head of School.
- Prepare attendance certificates and reports via MIS reporting tools.
- Support safeguarding administration, ensuring all records are complete, compliant and appropriately filed.
Other Duties
- Liaise with parents regarding pupil illness, collection or welfare concerns.
- Provide cover across the student services team during staff absence to ensure smooth daily operations.
- Carry out additional administrative task as required to support the effective running of the school.
Who are we looking for?
Essential:
- Maths & English GCSE 4 or above (or equivalent)
- A good working knowledge of computer software packages including Microsoft Word, Excel and Outlook
- Trained on SIMs software
- Strong administrative experience
- Successful development and monitoring of administrative procedures and processes
- Experience of a high degree of professional autonomy in relation to the key areas of school administration
- Excellent numeracy and literacy skills
- Excellent organisational skills
- Effective verbal and written communication skills
- Good time management skills
- Produce and process data and documents to ensure accurate reports and information
- Ability to organise own workload and determine priorities within the working day
- Ability to handle sensitive and confidential information and issues appropriately.
- Ability to self-evaluate learning needs and actively seek CPD
- Ability to work independently and as part of a team.
- To establish good working relationships at all levels –pupils, teachers, SLT, Governors, board of trustees, parents/carers, outside agencies, etc.
- Creative, enthusiastic and proactive, keen to embrace new ideas and challenges
- An excellent communicator with strong inter-personal skills
- Is approachable, caring and empathetic
- Works well as part of a team
- Shows a high level of enthusiasm, commitment and determination
- Has professional integrity, even in times of pressure
- Is flexible and listens
Desirable:
- Knowledge of safeguarding
- CPOMS software training
- Attendance administration training
- Relevant experience working in a school or business administration environment
- Working knowledge of relevant policies / procedures / codes of practice / legislation, including Data Protection and Child Protection
- Ability to resolve complex problems, some of which are not covered by existing rules, procedures or instructions
The post holder will have a shared responsibility for the safeguarding of all children and young people. The post holder has an implicit duty to promote the welfare of all staff, children and young people.
Job Type: Permanent
Pay: £22,675.13-£23,034.99 per year
Benefits:
- Cycle to work scheme
- Gym membership
- On-site parking
- Wellness programme
Ability to commute/relocate:
- Rugby CV22 7HN: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 1 year (preferred)
Work Location: In person
