Castle Finance Assistant for Blair Castle
Part-time – 21 Hours per Week
Flexible working pattern: Hours can be worked over 3 full days or spread across 4–5 shorter days and may be suitable for working around school hours.
We are seeking a highly organised and detail-oriented Castle Finance Assistant to join our team at Blair Castle. This is an exciting opportunity to work within one of Scotland's most renowned historic visitor attractions, supporting the financial administration of the castle's operations while enjoying a flexible, family-friendly working environment.
About the Role
You will play a key role in ensuring the accurate processing and reconciliation of financial transactions across admissions, retail, catering, events and seasonal payroll administration.
This varied position is ideal for someone who enjoys working with numbers, has excellent attention to detail, and can build positive relationships with colleagues across multiple departments.
What We Offer
- Flexible and family-friendly working arrangements.
- Working patterns that may be suitable for those wishing to work around school hours.
- Opportunity to work within the unique setting of Blair Castle.
- Supportive and collaborative team environment.
- Varied and interesting role with exposure to multiple aspects of finance administration.
- Training and development opportunities.
Application process:
- Please email your CV to Caroline Harridence, Finance Director, at [email protected]
- You will then receive an Application Form to complete.
Duties of the role
Castle Finance
- Responsible for the accurate processing and reconciliation of revenue transactions across visitor admissions, group bookings, catering operations, and retail sales.
- Sales and admissions reconciliations from ticketing systems to financial systems.
- Function and event income invoicing.
- Bank account reconciliations of sales and admission income.
- Setting up, monitoring and improving processes in relation to ticketing and till systems.
- Month End reports on forward bookings, Gift Aid metrics and other financial and non financial measures.
- Management and control of cash ordering and float management for the castle operations.
Payroll Administration
- Payroll administration for the castle seasonal team. This includes –
- Monitoring the use Deputy to ensure contracts are uploaded for new staff and staff details are set up correctly on the software.
- Ensure all timesheets are approved by managers ahead of payroll processing deadlines.
- Prepare month end reports for submission to the payroll bureau for processing.
Other Duties
- Maintaining good working relationships and communicating effectively and professionally with the Castle reception, ticketing and housekeeping teams as well as across the Estate more generally.
- Support and cover for other areas of the finance function when required.
- Ad hoc finance duties as required.
Skills & Experience
Essential
- High level of accuracy and attention to detail
- Good attention to detail, organised and strong time management skills
- Strong numeracy skills
- Ability to work independently while remaining a key contributor to the wider finance department
- Excellent communication skills
Desirable
- Knowledge of basic bookkeeping and accounts processes
- Knowledge of payroll and timesheets
- Experience using Xero, Zettle and Deputy
- Good Excel skills
Benefits:
- Company events
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
Work Location: In person
