JOB DESCRIPTION
Job Title: Business Administrator
Department: HomeBawn Ltd.
Reports to: Seamus Heaney HomePlace, Manager
Location: Based at Seamus Heaney HomePlace, Bellaghy
Hours: 30 hours per week; The post holder may be required to work evenings, weekends and public holidays to meet the needs of the service.
Purpose and Function of Post
To assist with the effective and efficient requirements of HomeBawn Ltd. and to provide clerical and administrative support, providing a comprehensive service to assist with budgeting, delivery, grant and partner applications and proposals, funding claims, evaluation, financial payments, reports to relevant partners and funders, and minutes.
To work operationally within the team and help deliver the standards required to create and maintain an internationally renowned arts and cultural venue and a world class visitor attraction.
To assist with the development of HomeBawn Ltd. through a programme of events and activities that promote the facility, and its exhibitions and facilities to maximise visitor numbers.
Principal Duties and Tasks Performed:
1. Provide comprehensive secretarial and administrative support to a number of officers on a daily basis including acting as first point of contact for the department/public.
2. Process applications, and queries in accordance with agreed operating procedures and systems.
3. Provide an excellent standard of customer service to members of the public, and external agencies via the telephone, email and face to face. This may include the provision of reception duties/cover as required.
4. Process and maintain a range of data and document management systems, including checking for accuracy, upkeep of IT systems, transfer of data to other agencies in line with statutory or service level agreement requirements, preparation of reports, providing/ collating information in relation to FOI responses, duties associated with retention and disposal of records, and issuing of correspondence in line with departmental procedures.
5. Maintenance of financial systems, to include recording and receipt of all monies (including credit card payments), bank lodgements, generating invoices, procurement systems and processes including E-Ordering, receiving and checking delivery of orders, maintaining stock control records, assisting with financial & funding claims and budget monitoring in accordance with financial regulations and governance.
6. Organise meetings, prepare agendas, take minutes and distribute all relevant documents.
7. Oversee project, programme, grant monitoring, ensuring outputs and outcomes are in line with targets and overall delivery.
8. Assist in the delivery of departmental projects and events, as required.
9. Preparation of papers and reports, actioning relevant recommendations and where requested, monitoring follow up and correspondence.
10. Operate and monitor the manual and computerised room booking systems in accordance with approved procedures.
11. Participate in the maintenance of relevant Quality Management Systems including monitoring and review of systems and implementing improvements.
12. Participate in working groups and teams as required.
13. Provide support and office cover as required which may require travel on occasion.
14. Assist with staff inductions, work placement students, and training and development programmes in accordance with policy and procedures.
15. Comply with HomeBawn’s Health and Safety Policy and Codes of Practice and adhere to all equal opportunities policies and promote a positive approach to equality and diversity within the workplace. Act in accordance with the Code of Conduct.
16. Such other duties as may be allocated with availability to perform duties outside normal working hours as required.
Please note: This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties as it is recognised that jobs change and evolve over time. The post holder will be required to carry out any other duties up to and including the grade for the position offered as necessary to fulfil the purpose and function of the post.
Person Specification
1.0 Qualifications and Experience
1.1 Essential Qualifications and Experience
· 5 GCSE’s (Grades A-C) or equivalent including English Language and a numeracy based subject;
Applicants must provide specific and personal examples of having at least 1 years’ relevant experience in the following areas:
· Experience of working in a busy office environment, which must include administrative duties;
· Proficiency in the use of I.T systems- including a working knowledge of Word Processing, Excel and Database
· Cash handling;
· Minute Taking;
· Excellent verbal and written communication skills.
1.2 Desirable Qualifications and Experience
· Additional Relevant qualifications (e.g. NVQ Level 3, LCCI);
· Additional relevant experience.
Shortlisting Criteria may be enhanced to facilitate shortlisting
An IT efficiency test using Microsoft Office packages may form part of the recruitment process.
2. Competencies
In accordance with the Competency Framework for Local Government1 applicants for this post must demonstrate the following competencies at Operational level:
2.1 Providing Leadership and Direction:
– sets clear, aligned, high standard performance goals and objectives for self, others and the organisation.
2.2 Managing Yourself:
– plans, structures and prioritises own work to achieve optimum results.
2.3 Working with Others:
– Establishes the needs of customers and strives to ensure these are met.
2.4 Moving Forward:
seek to continually improve the services and processes that impact on users.
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1 Further details on these competencies and their associated positive indicators can be found in the Competency Framework for Local Government at 54
Please note the deadline for applications is: 9th June 2026
Benefits:
- Company pension
- On-site parking
- Sick pay
Work Location: In person
