About the role
Amazing infrastructure isn’t the only thing that gets built here. Incredible careers do too. Join Balfour Beatty as an Accounts Payable Team Member in Newcastle and build something to be proud of.
The Data and Governance team are responsible for analysing data and performing checks against processes to identify any control gaps and risks. The team will work with key stakeholders internally to drive improvements and ensure external engagement with suppliers and areas outside of Finance to ensure the Purchase to Pay process is as efficient as possible.
Please note, this is a permanent, full time position and we can't consider part time.
What you'll be doing
- Devise and lead a test strategy to ensure controls across Purchase to Pay are fit for purpose
- Lead on documentation and process mapping across Purchase to Pay (P2P)
- Review Desk top processes as per agreed schedule, sample processes to ensure consistent and relevant controls are in place from a risk/audit perspective.
- Root cause analysis of process/control failures, driving through actions to resolution and reporting on resolution
- Coordinate the resolution of data integrity gaps by working with the business owners and IT to resolve.
- Support client/project audits with data gathering and control reviews
- Analyse Prompt Payment Reporting data and send findings out to the business monthly for action, track through and compare month on month
- Analyse Prompt Payment Reporting data, root cause and propose solutions to improve poor performing suppliers, working with supplier engagement team to drive action plans to resolution
- Analyse data to understand issues with automatching and RFT and propose solutions, working with supplier engagement team to drive action plans to resolution
- eInvoicing Administration tasks – saving down of daily reports
- Lead on Continuous improvement activities across Receipt to Pay (R2P)
- Analyse invoices entered manually and drive down %
- Reduce e-invoicing supplier exception list to support Right First Time and Prompt Payment Reporting initiatives working closely with key stakeholders to govern (Procurement & IT)
- Producing quality checking sampling for key areas of risk within Receipt to Pay and reporting on compliance – manual invoice entry, supplier BMC responses, PNPO invoices, supplier statement reconciliations, credit notes and miscellaneous lines
- Review productivity reporting across R2P and distribute key findings, trends and analysis to relevant stakeholders
- Review productivity metrics available from new IG system and support in the build of workflow tools across R2P to track key performance metrics
Who we're looking for
The following qualities are essential:
- Strong analytical and time management skills.
- Excellent written and verbal communication skills.
- Intermediate facilitation skills with the ability to drive issues to closure.
- Self-motivated and able to handle tasks with minimal supervision or questions.
- Ability to deliver a high level of customer service.
- Ability to write various documents such as functional requirements/root cause analysis
- Ability to compare data and make recommendations to senior members of the team.
- Basic level proficiency with Microsoft Word, Excel, Access, Project, and Outlook.
- A confident communicator with a good telephone manner and able to build relationships with suppliers and stakeholders.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK20556
