JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Department/Client Account - Government Property Agency
Line Manager - Engineering and Asset Management Lead
Number of Subordinates 0
Job Summary/Goals - The Compliance Analyst is responsible for ensuring the quality and regulatory compliance of technical documentation and maintenance records within the Computer-Aided Facility Management (CAFM) system. The role involves reviewing PPM (Planned Preventative Maintenance) documentation, validating completion records, and providing comprehensive compliance reporting to clients through professional presentations.
Essential Duties andResponsibilities
- Review and validate technical documentation and jobsheets uploaded to work orders within the CAFM system relating to building PPM activity, including all aspects of maintenance and remedial actions
- Ensure all PPM activities, maintenance tasks, and remedial actions are properly documented and compliant with statutory requirements
- Verify completion of maintenance activities against prescribed standards and regulatory obligations, identifying gaps, inconsistencies, or non-compliance issues
- Maintain current knowledge of statutory maintenance requirements across building systems and equipment to ensure compliance with relevant health and safety legislation
- Review and assess Risk Assessment and Method Statements (RAMs) for compliance and adequacy
- Prepare comprehensive compliance reports and performance dashboards for client presentation through professional presentations summarizing maintenance compliance status, trends, and recommendations
- Utilize CAFM systems (Planon) to extract, analyse, and validate maintenance data
- Develop and maintain compliance tracking metrics and KPIs using business intelligence tools, particularly PowerBI
- Ensure data integrity and accuracy within maintenance management systems
- Act as point of contact to provide support and guidance to operational teams and supply chain partners to ensure compliance with maintenance requirements
- Support continuous improvement of documentation processes and compliance procedures
Additional Duties and Responsibilities
Health and Safety All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.
Key Performance Measures
- In line with annual IPMP.
Personal Competencies, Attributes & Knowledge
- Strong understanding of building maintenance systems and PPM processes
- Excellent attention to detail with strong analytical and problem-solving abilities
- Ability to communicate complex compliance concepts clearly and effectively through presentations
- Proficiency in report writing, analysis, and compliance procedures
- Understanding of statutory maintenance obligations and regulatory frameworks
- Strong organizational skills with ability to manage multiple priorities
- Client-focused mindset with professional presentation capabilities
Experience
- Minimum 2-3 years’ experience in compliance, maintenance management, or facilities management
- Experience reviewing technical documentation and maintenance records
- Knowledge of statutory maintenance obligations for building systems (mechanical, electrical, fire safety)
- Health and safety knowledge with understanding of relevant legislation and best practices
- Experience reviewing Risk Assessment and Method Statements (RAMs)
Qualifications
- UK Government Level 1B Security Check (SC) clearance
- Experience with Planon CAFM system or similar maintenance management platforms
Qualifications desirable
- Proficiency in Power BI or similar business intelligence and data visualization tools
- Professional certifications in facilities management or health and safety (IOSH)
- Experience in property or facilities management consultancy environment
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
