Job Title: HR & Business Administration Executive
Reports To: Managing Directors
Location: Tamworth (Office Based)
Salary: £30,000 - £35,000 depending on experience
The Opportunity
We are looking for a highly organised and proactive HR & Business Administration Executive to join our growing team at Vanilla Underground.
This is a varied role that combines HR administration, business support, finance administration and office management. You will work closely with the Managing Directors and support the wider leadership team, playing an important role in the day-to-day running of the business.
As the business continues to grow, there will be opportunities for the role to develop and take on greater responsibility.
Key Responsibilities
HR Administration
Maintain employee records and HR documentation.
Support recruitment activities, including arranging interviews and candidate communication.
Coordinate onboarding and offboarding processes, including contracts, inductions and right-to-work checks.
Manage holiday records, absence tracking and HR administration.
Support probation reviews and employee paperwork.
Assist with employee communications and HR projects.
Managing Director Support
Provide day-to-day administrative support to the Managing Directors.
Book travel, hotels, meetings, restaurants and other business arrangements.
Manage diaries, appointments and ad hoc administrative tasks.
Handle confidential information with discretion and professionalism.
Finance Administration
Raise sales invoices and process purchase invoices.
Manage receipts and expense records.
Support purchase ledger administration and bank reconciliations.
Assist with supplier account administration and invoice queries.
Support reporting and finance administration as required.
Business & Office Administration
Order office and warehouse supplies.
Coordinate company vehicle servicing, MOTs and related administration.
Answer office phones and manage enquiries.
Maintain filing systems and business records.
Support general office administration and business projects.
Facilities & Compliance
Carry out weekly fire alarm tests and maintain records.
Coordinate required safety inspections and compliance checks.
Record and report monthly meter readings.
Support health and safety administration across the business.
What We're Looking For
Previous experience in HR administration, business administration, office management or a similar support role.
Excellent organisational skills and attention to detail.
Strong communication and interpersonal skills.
Confident using Microsoft Office, particularly Excel.
Able to manage multiple priorities and work independently.
A positive, proactive attitude and willingness to get involved across different areas of the business.
Experience with HR systems, Xero or similar software would be advantageous.
Why Join Us?
This is an opportunity to become a key part of a growing business where no two days are the same. The role offers exposure to HR, finance, operations and senior leadership, with genuine opportunities to develop and progress as the business continues to grow.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: In person
