Do you take pride in keeping financial records accurate, organised, and up to date — even when priorities change?
Are you a detail-focused, reliable administrator who enjoys supporting smooth day-to-day finance processes, from invoices and purchase orders to expenses, payments, and reconciliations?
Do you enjoy being part of a busy support team, working with colleagues across the business to provide a professional, responsive, and accurate finance service?
The role
We’re looking for a Finance Assistant that will provide accurate, timely and efficient financial administration support to the Finance Team, ensuring smooth day-to-day finance operations and enabling the Management Accountant to maintain robust financial control.
The Accounts Assistant will play a key role in supporting transactional finance processes, including purchase ledger, purchase orders, supplier payments, staff expenses, bank transactions, reconciliations and general finance administration.
The role requires strong attention to detail, accuracy and organisation, ensuring records are maintained correctly, deadlines are met, and financial processes are followed consistently.
Working closely with the Management Accountant and operational teams, the postholder will help ensure suppliers, staff and internal stakeholders receive a responsive and professional finance support service.
This role will also support in general admin support that may be needed across the business from time to time.
You will work as part of a fast paced, agile, creative organisation.
Part Time Role between Monday to Friday, 10:00am – 3:00pm. This role may have a opportunity to go full time in the future.
Why join ICE
We deliver purpose-led work that directly improves communities, health, and wellbeing.
Our work is evidence that we are leading behaviour change work across the UK
We have a culture rooted in insight, creativity, and co-design.
33 Days Holiday including bank holidays pro rata.
Salary: £26,227.50 per annum Pro rata.
Key elements of the day-to-day role:
The role will involve:
- Process purchase invoices and match to purchase orders where applicable
- Raise and maintain purchase orders in line with company processes
- Maintain supplier records and resolve invoice queries
- Prepare supplier payment runs for approval
- Reconcile supplier statements
- Post bank transactions, receipts and payments
- Maintain petty cash records for each office
- Process and reconcile company credit cards
- Process staff expense claims from submission through to payment
- Verify claims against policy and ensure supporting documentation
- Code expenses accurately and flag non-compliant expenditure
- Post sales receipts and perform sales ledger reconciliation
- Issue customer statements and assist with chasing payment
- Provide general finance administration and filing
- Support operational teams with travel bookings, consumables and meetings
- Follow financial controls and procedures
- Use Sage, job costing software and Microsoft tools accurately
- General Admin Support: Answering the door and office phone to represent ICE and well as supporting with any general admin tasks that may need to be completed across the business.
Operations & Governance
- Act at all times within the Company’s rules, policies, procedures, and financial regulations.
- Observe and comply with employees’ obligations under Health and Safety policy and law.
- Support a progressive approach to Equal Opportunities ensuring that the Company’s commitment to equality of opportunity in service provision and employment practices are present in any work.
- Comply with all information governance policies and procedures at all times.
- Maintain the highest standards of personal and professional integrity and conduct.
Essential existing skills/experience
- GSCE Maths and English
- AAT qualified or equivalent, or qualified by experience
- Office experience
- Knowledge of Sage and basic accounting principles.
- Accounts payable experience
- Strong numeracy, Excel skills and attention to detail
- Clear communicator.
- Can do attitude.
- Strong organisation skills and can use outlook calendar and other Microsoft tools to support this.
- Consistent and self-motivated; able to manage multiple priorities
- Resilient, proactive and comfortable with completing tasks on own where support is not needed.
- Collaborative approach and commitment to integrity and quality
- knowledge of Microsoft products
- Clear written and verbal communication.
- Ability to manage your own work and deliver across multiple requests.
- Excellent attention to detail and time management skills.
- A collaborative mindset and willingness to learn and grow.
- Experience in using Zoom, Microsoft Teams, and other digital platforms.
Desirable:
- Knowledge of job costing systems
- Accounts receivable experience
- Experience working in SMEs in the service sector
About us
ICE is one of the fastest growing behaviour change organisations in the UK. We bring courage, energy, and ambition to equip & enable more organisations & people to move our world forward. To grow our significance as a leading behaviour change practice. By energising organisations & people to find the clarity, courage, & commitment needed to realise their full purpose & potential.
Our Mission
We are social activists driven to unlock your power, purpose and possibility, we are for people and planet.
We Make Better Happen.
We are a purpose-driven organisation; our ethos and beliefs are important to us. As a team we hold and practice three core character traits and set around those character traits are the behaviours that matter to us as a team for our work together.
Whole Heartedness: Bring passion and energy to our work, our colleagues and ourselves.
Trust: Trust and intent to do the right thing.
Being Curious and Creative: Bringing our ideas to add value to what we do.
“We live by what we believe not by what we see.”
Training for all roles will be provided along with a programme of continued professional development.
Only those shortlisted will be contacted.
Pay: £26,227.50 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Free flu jabs
- Health & wellbeing programme
- On-site parking
- Paid volunteer time
- Sick pay
Licence/Certification:
- Driving Licence (required)
Work Location: Hybrid remote in Birkenhead CH41 5LH
