Admissions coordinator Work, Jobs in Birmingham, Wmd (with Salaries)

Referrals And Admin Officer
Gateway2Housing & Services UK —Birmingham
- £26,000 - £27,000 a year
- Full-time
- Microsoft Word
- Databases
- Organisational skills
Quick apply
1d
Private Patient Co-ordinator
Spire Healthcare —Birmingham
- Full-time
- CRM software
- Sales
- Communication skills
- Free parking
- Annual leave
Band 3 Hub Coordinator–Ward Based
Birmingham Community Healthcare NHS Foundation Trust —Birmingham
- £25,760 - £27,476 a year
- Full-time
- Rehabilitation centre
1d
Elective Home Education Coordinator
Civic Recruitment Limited —Coventry
- £30.68 an hour
- Full-time
- Remote
- Experience working with children
- School
- Work from home
Quick apply
Course Coordinator
School of Coding —Birmingham
- £25,000 - £27,000 a year
- Administrative experience
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
ordinator
Aston University —Birmingham
- £27,319 - £29,588 a year
- Weekend availability
- University
- Annual leave
8h
Hospital In-Reach Recovery Coordinator
Change Grow Live —Coventry
- £28,557.79 - £32,802.41 a year
- Hospital
- Research
- Discharge planning
- Employee assistance programme
- Employee discount
3d
Care Coordinator (Part Time / Full Time)
Wellbeing Care Solutions —Walsall
- £12.71 - £14.00 an hour
- Temporary
- Organisational skills
- In-person
- Care plans
- Free parking
- Annual leave
Quick apply
Activities Co-ordinator
Tudor Manor Care Home —Stourbridge
- £12.71 - £13.00 an hour
- Part-time
- English
- In-person
- Care plans
Quick apply
Assessment Practitioner - Regional
Northern Healthcare —Cradley Heath
- Monday to Friday
- Writing skills
- Travel
- Communication skills
- Free parking
- Annual leave
10d
Clinical Nurse Specialist, Acute Oncology
University Hospitals Coventry and Warwickshire NHS Trust —Coventry
- £49,387 - £56,515 a year
- Weekend availability
- Patient monitoring
- Patient care
- Communication skills
8d

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Referrals And Admin Officer

Gateway2Housing & Services UK
Birmingham

Quick apply

Job details

Full-time
£26,000 - £27,000 a year
1 day ago

Qualifications

Microsoft Word
Social housing experience
Report writing
Report generation
Stakeholder collaboration
Stakeholder liaison
Filing
Internal department liaison
Databases
Quality assurance
Partnership building
Organisational skills
Rent arrears recovery in social housing
Household contractor coordination
Communication skills
Property management

Full job description

Referrals & Administration Coordinator

Location: Birmingham

Job Type: Full-time, Permanent
Salary: £26,000 - £27,000 dependant on experience
Schedule: Monday to Friday

Essential Requirement: Previous housing administration experience within supported housing, housing management, referrals, lettings, benefits administration, or a similar housing-related environment

About Gateway2Housing

Gateway2Housing is a supported housing provider that delivers specialist support designed to meet the needs of vulnerable adults by providing high-quality accommodation and tenancy-related support. We are committed to helping individuals achieve stability, independence and positive outcomes in a safe and supportive environment.

The Role

The Referrals & Administration Coordinator plays a key role in ensuring the effective administration, occupancy management and referral coordination of Gateway2Housing services.

You will be responsible for managing referral pathways, supporting the lettings and admissions process, maintaining high occupancy levels, administering housing benefit claims, and providing general housing administration support. The role requires close collaboration with local authorities, housing associations, support teams, landlords, contractors and residents to ensure smooth service delivery and positive customer outcomes.

You will work closely with senior management to support operational efficiency, maintain compliance, and contribute to the continued growth and success of the organisation.

Key Responsibilities

Referrals and Occupancy Management

Develop and maintain strong relationships with local authorities, housing associations, charities, support agencies and other referral partners.
Identify and develop new referral opportunities to support occupancy growth across Gateway2Housing services.
Coordinate and manage all incoming referrals from initial enquiry through to placement.
Assess referral information and liaise with operational teams to ensure suitable placements.
Review voids, lettings and waiting lists to maximise occupancy levels.
Request nominations and process applications for available accommodation.
Maintain accurate referral records and produce occupancy reports as required.
Promote Gateway2Housing services to referral partners and stakeholders.

Housing Benefit and Income Administration

Prepare, submit and monitor housing benefit and Universal Credit housing cost claims for new and existing tenants.
Follow up outstanding claims and resolve payment delays.
Submit notifications to terminate claims for former tenants.
Monitor benefit arrears and credit balances, taking appropriate action to resolve discrepancies.
Post housing benefit receipts, service charge payments and other income to tenant accounts.
Raise monthly invoices to housing associations and partner organisations.
Monitor landlord charges, rent invoices and insurance payments.

Housing Administration

Act as the first point of contact for telephone, email and visitor enquiries.
Provide administrative support to senior management and operational teams.
Maintain accurate tenant, staff and property records in line with company procedures and audit requirements.
Prepare reports, minutes, letters and other documentation as required.
Ensure housing management systems are updated accurately and in a timely manner.
Support compliance monitoring and document management processes.
Manage correspondence and filing systems.

Property and Tenancy Coordination

Support tenancy administration including utility registrations, council tax notifications and related account management.
Liaise with utility providers, brokers and local authorities regarding tenant accounts and service contracts.
Coordinate repairs, maintenance requests and contractor appointments where required.
Assist with supplier relationships and procurement of furniture, appliances and property-related supplies.
Monitor property-related invoices and ensure records are maintained accurately.

Safeguarding and Compliance

Report safeguarding concerns in accordance with organisational policies and procedures.
Maintain confidentiality and ensure compliance with GDPR requirements.
Support internal audits and quality assurance activities.
Promote equality, diversity and inclusion in all aspects of service delivery.

General Duties

Produce operational reports and management information as required.
Assist with payroll-related administration, including timesheet and attendance reporting.
Work collaboratively across departments to support continuous service improvement.
Undertake any other duties appropriate to the role.

Skills and Experience

Essential

Minimum 2 years' experience in housing administration, referral coordination, benefits administration or a similar role.
Experience of working within supported housing, housing associations, local authority housing services or social care environments.
Knowledge of housing benefit and/or Universal Credit housing costs administration.
Excellent organisational and administrative skills.
Strong communication and relationship-building abilities.
Experience managing multiple priorities and working to deadlines.
High level of accuracy and attention to detail.
Strong IT skills, including Microsoft Word, Excel and database systems.
Ability to work independently and as part of a team.
Current Basic DBS Check (or willingness to obtain one).

Desirable

Experience working with referral pathways and commissioning teams.
Knowledge of supported housing and exempt accommodation.
Understanding of housing legislation and welfare benefits.
Experience liaising with local authorities and housing associations.
Knowledge of tenancy management systems.

About You

You will be:

A highly organised and proactive administrator.
Customer-focused with a professional and compassionate approach.
Confident communicating with a wide range of stakeholders.
Able to build positive working relationships internally and externally.
Solution-focused with excellent problem-solving skills.
Passionate about supporting vulnerable people to access safe and suitable accommodation.
A professional ambassador for Gateway2Housing.

Pay: £26,000.00-£27,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

admissions coordinator jobs in birmingham, wmd

Referrals And Admin Officer

Private Patient Co-ordinator

Band 3 Hub Coordinator–Ward Based

Elective Home Education Coordinator

Course Coordinator

ordinator

Hospital In-Reach Recovery Coordinator

Care Coordinator (Part Time / Full Time)

Activities Co-ordinator

Assessment Practitioner - Regional

Clinical Nurse Specialist, Acute Oncology

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