Ramage Transport Ltd is looking for an enthusiastic and organised Apprentice Purchase Ledger Clerk to join our busy accounts team. This role is ideal for someone looking to start a career in finance and administration within a transport and logistics business.
The Apprentice Purchase Ledger Clerk will support the finance department with processing supplier invoices, matching delivery notes and purchase orders, maintaining accurate records, and helping ensure suppliers are paid correctly and on time. Full training and support will be provided as part of the apprenticeship.
Key Responsibilities
The Apprentice Purchase Ledger Clerk will assist with:
Purchase Ledger Duties
- Processing supplier invoices accurately onto the accounts system.
- Matching invoices to purchase orders, delivery notes, or other supporting documents.
- Checking invoice details including supplier name, invoice number, VAT, amounts, dates, and payment terms.
- Raising queries with suppliers or internal departments where invoice information is missing or incorrect.
- Filing and maintaining purchase ledger records, both electronically and physically where required.
- Assisting with supplier statement reconciliations.
- Supporting the preparation of supplier payment runs.
- Helping to ensure invoices are authorised in line with company procedures.
Administration and Record Keeping
- Maintaining accurate and up-to-date finance records.
- Answering supplier queries by email or telephone in a professional manner.
- Scanning, uploading, and saving documents correctly.
- Supporting the wider accounts team with general administration tasks.
- Helping with data entry and checking information for accuracy.
- Maintaining confidentiality of company and financial information.
Training and Development
- Completing apprenticeship coursework and training requirements on time.
- Attending college, online learning, or training provider sessions as required.
- Applying learning from the apprenticeship into day-to-day work.
- Taking responsibility for personal development and asking for support where needed.
- Working towards gaining a recognised finance, accounts, or business administration qualification.
Company Compliance
- Following Ramage Transport Ltd policies and procedures.
- Complying with data protection and confidentiality requirements.
- Supporting safe working practices within the office environment.
- Acting professionally when dealing with colleagues, suppliers, customers, and external contacts.
Skills and Experience RequiredEssential
- Good attention to detail.
- Good numeracy and literacy skills.
- Basic IT skills, including Microsoft Word, Excel, and email.
- Willingness to learn and develop.
- Good communication skills.
- Reliable, punctual, and organised.
- Ability to work as part of a team.
- Positive attitude and professional approach.
Desirable
- Interest in finance, accounts, or business administration.
- Previous experience using Microsoft Excel.
- Previous office, customer service, or administration experience.
- An interest in the transport and logistics industry.
Qualifications
The successful candidate should ideally have:
- GCSE Maths and English at Grade 4/C or above, or equivalent.
- A willingness to complete functional skills if required as part of the apprenticeship.
Personal Qualities
The successful candidate should be:
- Accurate and methodical.
- Trustworthy and able to handle confidential information.
- Polite and professional.
- Keen to learn.
- Confident asking questions when unsure.
- Able to manage time and prioritise tasks.
- Willing to take feedback and improve.
Training Provided
Ramage Transport Ltd will provide training in:
- Purchase ledger processes.
- Accounts systems and invoice processing.
- Supplier account reconciliation.
- Company finance procedures.
- Basic transport industry administration.
- Workplace communication and professional standards.
- Relevant apprenticeship qualification support.
Career Development
This apprenticeship provides an excellent opportunity to begin a career in finance. On successful completion, there may be opportunities to progress into roles such as:
- Purchase Ledger Clerk
- Accounts Assistant
- Finance Administrator
- Payroll or Credit Control Assistant
- Transport Finance Administrator
Health, Safety and Conduct
All employees are expected to:
- Follow company policies and procedures.
- Work safely and responsibly.
- Report any concerns, hazards, or issues to management.
- Treat colleagues, suppliers, and customers with respect.
- Maintain confidentiality at all times.
- Represent Ramage Transport Ltd in a professional manner.
Pay: £16,000.00-£24,800.00 per year
Work Location: In person
