The Company Secretary is responsible for ensuring compliance with statutory and regulatory requirements and the highest standard of corporate governance.
This role provides essential support to the Atlas Board of Directors and senior management.
The Company Secretary will oversee corporate governance, legal matters, and corporate risk, ensuring adherence to the highest standards of integrity and the implementation of best practices.
Guide the chair and the board on their responsibilities, legal requirements, and best practices under relevant corporate governance codes
Lead on preparation for and attend Board meetings and other committees as required; draft agendas, collate & circulate papers, and take accurate minutes of all meetings to record discussions and decisions.
Monitor changes in relevant legislation and regulations (e.g., Companies Act 2006, data protection, health and safety), horizon scan and update the board accordingly
O versee execution of documents
Prepare and file annual returns and other statutory filings with Companies House
Responsibility for the custody and security of key legal documents
Manage formal communications with the parent company as the sole shareholder.
Support directors in fulfilling their legal and fiduciary duties.
Ensure transparency, fairness, and ethical behaviour in business operations.
As experts in healthcare facilities and property management, we deliver fully-managed healthcare facilities services and property management solutions to clients throughout Blackpool, Fylde, Wyre and North Lancashire.
Our teams ensure our clients properties and amenities provide the best environment for their customers, patients, staff and visitors.
As a wholly owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust, we support the Trusts frontline clinical services and assist with the delivery of patient care, through our service provision.
Our profits are used to help grow our business, whilst providing additional employment, training and development opportunities for local people.
Visit: bfwml.co.uk for further information
Please note this role will be on an ATLAS contract, not an NHS contract.
This advert will close when sufficient applications have been received.
Work closely with and advise the Board and senior managers on matters of corporate governance, interpreting procedures and rules within the company’s legal framework
Support and promote the highest standards in corporate governance ensuring compliance with the Company’s Articles of Association, legal and regulatory filings and best practice
Manage, co-ordinate and/or contribute to the production of all appropriate reports, forward plans, self-certifications and submissions to relevant regulatory bodies and ensure that they are filed and published and where appropriate made available for public inspection. This includes notices of appointment, including the removal and resignation of Directors.
Ensure the work of the Board and Committees support delivery of the company’s vision, that they are properly constituted in accordance with regulation and best practice guidance.
Ensure good information flows within the Board and Committees and between senior management and the non-executive Directors.
Ensure that professional, effective and efficient administrative secretarial support is provided to the company with appropriate reporting to the parent company and other entities
Draft Terms of Reference for all Board, committee(s) and appropriate management meetings to ensure their compliance and effectiveness
Coordinate production of Board and Committee agendas, meeting packs and minute ensuring Board and Committee decisions are recorded clearly, accurately and that actions are followed up.
Draft relevant papers as required
Provide guidance to other meetings of best practice in meeting management
Develop, manage the governance framework supporting the Board and Committees in line with the framework and statutory and regulatory requirements
Establish a formal schedule of matters reserved for decision by the Board and a formal division of responsibilities between the Chair & the Managing Director, for agreement by the Board
Ensure the organisation has relevant up-to-date policies and processes to function effectively and in compliance with legal and regulatory requirements
Support the preparation of relevant sections of the Annual Report and Accounts
Establish corporate governance annual review plan e.g. succession planning, directors’ reviews, board and committee effectiveness/skill matrix, terms of reference, forward plans, declarations/conflicts of interest, Fit and Proper Person
Ensure compliance with all statutory obligations including maintenance of statutory records and Companies House filings to ensure compliance with all requirements
Ensure procedures are in place to support the directors discharge their statutory duties under ss171 to 177 of the Companies Act 2006 and avoid conflicts of interest
Work with the Chair to ensure appropriate director induction and their professional development
Establishing procedures for directors to take independent professional and legal advice if required and monitor advice received
Ensure compliance with the Board Declaration and Management of Interests, the Gifts and Hospitality and Expenses Policies, and other such policies and requirements.
Ensuring regular review of key company documentation such as SFI’s, SO’s, Scheme of Delegation, Articles of Association, OHFA and Service Contracts, KPI’s, SLA’s and SSA’s.
Support the Directors in risk management, its reporting and the Board Assurance Framework (BAF) including ensuring an annual review by the Board of risk appetite, strategic objectives and the BAF
Manage the company’s corporate documentation and record keeping
Undertake regular horizon scanning, to assess and interpret corporate governance and/or policy information from regulatory bodies and other subsidiaries etc, identifying any implications for the company and determine or recommend the most appropriate course of action
Ensure that the company’s website and intranet provided accurate and up to date information
