About the Service
The Combined Placement and Sourcing Team (CPST) ensures that appropriate services are planned and sourced for people who have longer term needs and are eligible for social care support with an appropriate support plan. Additionally the CPST also ensures that people in hospital who need a supported discharge are able to be discharged with an appropriate support plan.
To find out more visit our Combined Placement and Sourcing Teams career's pages: Careers in Adults' Services Combined Placement and Sourcing Team - West Sussex County Council
The Opportunity
Salary: £26,403 to £26,824
Contract: Full Time (37 hours), Permanent
Location: Arun Civic Centre
Interview Date: Thursday 25thand Friday 26th June
Closing Date: Sunday 21st June
We are looking to recruit an Administrator/Note Taker for one of our teams based in the South of the County. As an administrator, you will provide a customer focused and efficient administrative service, prioritising your daily tasks in accordance with team requirements and service objectives.
In this role, you will be responsible for delivering a range of administrative tasks to a high standard of quality within agreed timescales. These are likely to include tasks such as data entry, filing, arranging meetings and sending agendas, collating information, updating spreadsheets, ordering stationery, processing applications and updating council IT systems.
Some of these opportunities will also include tasks such as note taking at complex (often sensitive and / or confidential) meetings, arranging large scale events and meetings, co-ordinating statutory panels, collating and presenting information in a clear format, preparing reports and agendas, producing accurate meeting minutes and spreadsheets, and updating council IT systems to support service delivery. You will be asked to work at a designated office, provide support remotely or
work flexibly across WSCC office hubs, dependent on service needs.
Experience and Key Sills
Key Skills:
- Good communication skills for answering telephone, email and face-to-face queries effectively, communicating with staff and customers.
- Clear and effective written communication skills to produce accurate meeting minutes, write non-standard correspondence and reports, present data and financial information, and to write and respond to emails appropriately.
- Good numeracy skills in order to work with figures and data to make sound and accurate financial calculations and data collection, working methodically.
- Good analytical and problem-solving skills to analyse specialist information and draw practical conclusions and appropriate actions with an understanding of relevant policies and procedures.
- Ability to identify the most efficient and effective ways of working, embrace change and adapt to changing situations and new ways of working positively and effectively, including the ability to learn new systems and processes.
- Excellent IT skills enabling effective daily use of office applications such as Microsoft Outlook, Teams, Word and Excel.
Qualifications and/or experience:
- 4 GCSEs with A-C / 4-9 passes including Maths and English, or equivalent qualification or experience demonstrating that level of numeracy and literacy.
- Relevant technical knowledge of procedures and practices associated with delivering an administrative service.
- Sound and accurate overall IT knowledge and experience in using Microsoft Office including Word, Excel and Teams.
- Experience of working in an office environment.
- Some knowledge and technical skills in the use of major computerised systems (for example, SAP or Mosaic)
Rewards and Benefits
As an employer we recognise that it is our employees that are central to everything we do. We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do.
For a full list of the benefits offered to you as a West Sussex County Council employee you can find them on our Rewards and Benefits page.
How to Apply
The reference number for this role is CAFHE06358.
For an informal conversation or for further information regarding the role, please contact [email protected] or [email protected]. If you have any general queries around your application, you can contact [email protected].
To apply, please follow the links below to upload your CV and complete the application. In your application outline your motivations for applying and explain how you meet the key skills listed in full and the experience you can bring to the role (please refer to the key skills) ensuring that any gaps in employment are covered in your CV. Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to an enhanced DBS check, 5 years referencing and a health check.
Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.
We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.
Note for Recruitment Agencies: We prefer to hire people directly, but we do have a supplier list for when we need a helping hand. We'll be in touch directly if we need you!
Job Reference: CAFHE06358
