Job Title: Administrative and Communications Support Officer
Hours: Part-time
Approximately 2 days per week. 8 hours each day, including an hour for lunch, with flexibility to work on other days (please read more in Working Arrangements below).
Location: Office-based
Reporting to: Rodney Appleyard Salary: £31,000 – £34,000 (pro rata)
Purpose of the Post
This post is intended to provide practical administrative, reporting and communications support to Catalyst Staff and the Catalyst Board. The postholder will play a key in presenting high-quality, clear and consistent information to the Board, while helping the organisation strengthen its profile, impact reporting and stakeholder engagement.
By taking on time-intensive administrative work, this post will enable senior staff to focus on the charity’s strategy, partnerships and long-term impact.
The postholder will also have the opportunity learn new skills as the position develops and grow with the job.
Key Responsibilities
- Liaise with applicants over providing critical information, evidence and clarity for the Catalyst Board.
- Collate, organise and quality-check application paperwork.
- Support application scoring, scrutiny and tracking processes.
- Maintain records of applications approved, deferred or rejected.
- Help condense detailed information into clear, concise Board papers.
Impact and Reporting
- Gather evidence and data from funded projects.
- Support the presentation of impact information in accessible formats.
- Assist with visuals and summaries.
- Contribute to the annual report, including case studies and imagery.
Communications and Profile
- Support updates to the website and social media channels.
- Help draft case studies, short articles and press releases.
- Assist in sharing success stories with stakeholders and local media.
AGM and Stakeholder Engagement
- Help plan and deliver the AGM.
- Maintain and update stakeholder and contact lists.
- Support invitations, attendance tracking and follow-up.
- Capture photos, quotes and content at events.
What Success Looks Like
- The provision of clear and concise Board papers that are easy to navigate.
- Ensuring applications are well-evidenced and consistently presented.
- Providing a deep level of scrutiny of applications for Directors.
- Making sure impact and success stories are easily shareable.
- Increasing work capacity for the rest of the team.
Skills and Experience
Essential Interpersonal Skills
- Strong written communication skills.
- Strong office administration skills.
- Excellent attention to detail and organisation.
- Ability to summarise complex information clearly.
- Confidence chasing information and following up with others.
- Good IT skills and experience working with documents and data, especially with using Word software.
- Ability to manage multiple admin tasks and deadlines.
- Experience with managing Social Media and channels and writing posts.
- Experience of visualising board reports.
- Experience of measuring the impact of projects.
- Strong proofreading skills.
Desirable
- Experience working in a charity or public sector environment.
- Experience preparing reports or papers for senior decision-makers.
- Familiarity with writing content for websites and other communications material.
- Experience of working on Annual Reports.
- Experience of working on design projects.
- Experience of using design software, such as using Canva.
- Experience of producing marketing materials, such as leaflets.
- Experiencing of working with design and print agencies to manage the delivery of communications projects.
- Experience of writing Press Releases and working with Press.
- Experience of audio and video production.
- Experience of managing marketing campaigns.
- Experience of working on events.
Personal Attributes
- Clear, confident, dynamic and professional communicator.
- Comfortable working independently and as part of a small team.
- Proactive, creative, innovative, enthusiastic and solutions focused.
- Interested in charities, community impact and partnership working.
- A desire to help others in the charity sector.
- Willing to grow with the post as capacity and opportunities develop.
- Strong interpersonal skills and an interest in establishing new relationships with stakeholders.
- A desire to help others in the charity sector.
Working Arrangements
- Part-time post, approximately 2 days per week – 8 hours each day, including an hour for lunch.
- Preferred working days are Monday and Tuesday. However, these hours will also be flexible, to help occasionally with AGMs and other events/meetings during other days of the week
- Office-based, with support and training provided.
- Scope for the post to develop over time in line with organisational needs.
- Mileage will paid for attendance to meetings.
- At times, the postholder will need to cover the office for other members of staff.
Please email: [email protected], if you have any questions about this position.
Apply here: https://tinyurl.com/catalystvacancy
Pay: £31,000.00-£34,000.00 per year
Work Location: In person
