Payroll Manager
Location: Swansea / Hybrid Working Available (home-based - with occasional travel to sites )
Salary: £37089
Job Type: Full-time, Permanent
Join a purpose-driven organisation making a difference
At Healthcare Management Trust (HMT), our vision is to be the most innovative and highest-quality provider of niche health and social care services. We are passionate about delivering outstanding experiences and outcomes for the people we support, and we're looking for an experienced Payroll Manager to join our Finance Team.
This is an exciting opportunity for a payroll professional who thrives on accuracy, compliance, continuous improvement, and leading operational excellence within a growing organisation.
The Role
Reporting directly to the Head of Finance, you will take ownership of the end-to-end payroll function across multiple sites, ensuring payroll is processed accurately, confidentially, and on time every month.
You will act as the organisation's payroll expert, providing guidance to Finance and HR colleagues, ensuring compliance with payroll legislation, and driving improvements in systems, controls, and processes.
Key Responsibilities
- Lead the end-to-end monthly payroll process across all sites.
- Maintain payroll records, including new starters, leavers, contractual changes, and employee updates.
- Ensure accurate processing of tax codes, pensions, statutory payments, salary adjustments, and deductions.
- Manage payroll data from iTrent and other systems to ensure payroll accuracy.
- Review and post payroll journals and support payroll account reconciliations.
- Ensure compliance with HMRC regulations and statutory reporting requirements.
- Prepare and upload BACS payment files in line with internal controls and approval processes.
- Act as the key contact for payroll audits, both internal and external.
- Manage payroll queries and resolve discrepancies effectively.
- Develop and maintain payroll reporting and Power BI dashboards.
- Support and maintain payroll-related functionality within iTrent.
- Lead payroll planning, scheduling, risk management, and business continuity activities.
- Drive process improvements to enhance efficiency, accuracy, and compliance.
- Deliver regular payroll clinics and support to colleagues across the organisation.
About You
We're looking for someone who combines strong technical payroll expertise with excellent stakeholder management and a proactive approach to continuous improvement.
- Extensive practical experience managing payroll operations.
- Strong understanding of payroll legislation, compliance, and HMRC requirements.
- Experience using iTrent payroll systems.
- Excellent Excel and IT skills.
- Strong analytical and problem-solving abilities.
- Experience reconciling payroll data and payroll control accounts.
- Ability to manage multiple priorities and meet strict deadlines.
- Excellent communication and interpersonal skills.
- High levels of discretion and confidentiality when handling sensitive information.
- Strong organisational and administrative skills.
- Experience creating and maintaining Power BI dashboards.
- Experience working within healthcare, social care, charity, or multi-site organisations.
Why Join HMT?
At HMT, our people are at the heart of everything we do. We encourage colleagues to bring their authentic selves to work and contribute to a culture built on our core values:
- Caring
- Enterprising
- Resourceful
- Authentic
- Accountable
You'll be joining an organisation committed to innovation, collaboration, and improving the lives of the people and communities we serve.
Apply Today
If you're an experienced Payroll Manager looking for an opportunity to lead payroll operations within a values-led organisation and make a meaningful impact, we'd love to hear from you.
Apply now and become part of a team committed to delivering excellence in health and social care
Pay: £37,089.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Work from home
Experience:
- I Trent: 2 years (required)
- Payroll : 2 years (required)
Work Location: Hybrid remote in Swansea SA1 8QW
