Jamesway Chick Master Incubator Inc. (JCMI) is a global provider of commercial Poultry Incubation Products and Services. Jamesway is a privately held company, headquartered in Cambridge, Ontario, Canada and operates subsidiaries in the United States, United Kingdom and China.
Jamesway is a leader in the poultry industry, committed to innovation and excellence. We specialize in developing state-of-the-art incubation products that meet the evolving needs of the poultry sector. Our team is driven by a passion for delivering high-quality, reliable, and innovative solutions that empower our customers.
IHH-VAC Ltd., part of the Jamesway Incubator Company umbrella, focuses on the design and manufacture of advanced HVAC systems for commercial poultry operations. Based in the UK, IHH-VAC delivers innovative and reliable ventilation and climate control solutions tailored to the unique demands of the poultry industry.
Today, Jamesway is one of the top three brands worldwide in Poultry Incubation and has a customer base reaching every corner of the world.
Position Description & Scope
The HR & Safety Coordinator is responsible for supporting compliance with UK employment legislation, Health & Safety regulations, internal company standards, whilst assisting with ongoing projects, compliance activities and continuous improvement initiatives within a small business environment.
Position Duties & Responsibilities
HR Administration
· Support general HR administration, including drafting letters correspondence, maintaining employee records and filing documentation.
· Coordinate and schedule return-to-work and absence review meetings.
· Monitor attendance records, annual leave and sickness absence reporting, including SSP tracking.
· Support occupational health referrals, medical surveillance administration and follow-up actions where required
· Maintain employee records, training files, and confidential HR documentation in accordance with UK data protection requirements
· Attend disciplinary, grievance and formal employee meetings to take accurate minutes and provide administrative support
· Maintain and update the training matrix and coordinate internal and external training sessions ensuring mandatory and role-specific training requirements are tracked and completed.
· Support recruitment activities for both hourly-paid and salaried positions
· Support onboarding and induction activities for new starters, including Right to Work checks and employee documentation
· Assist managers with probation review administration and employee documentation
· Support payroll administration by providing employee changes, absence information and relevant documentation to payroll providers
· Assist with the coordination of employee engagement initiatives, including surveys, town hall meetings, recognition events and company celebrations
· Maintain confidentiality and ensure secure handling of employee information in line with GDPR requirements
Health & Safety Support
· Support logging incidents, near misses and accident investigations, and RIDDOR reporting, ensuring actions are tracked through to completion.
· Maintain records relating to PPE, inspections, servicing and replacement requirements.
· Assist with the review, update and communication of Health & Safety policies, procedures and safe systems of work.
· Assist with maintaining Health & Safety documentation, policies, procedures, safe systems of work (SSOW), risk assessments and document control systems.
· Coordinate Health & Safety Committee meetings, including scheduling, agenda preparation and minute taking.
· Support the review and updating of COSSH assessments, risk assessments, DSE assessments and workplace inspections as required.
· Coordinate mandatory Health & Safety training and maintain training records.
· Support fire safety administration, inspections and related compliance activities.
· Assist with internal and external Health & Safety audits, including ISO/BRC or other compliance requirements where applicable.
· Support the closure and tracking of corrective actions arising from audits, inspections and investigations.
· Maintain organised electronic and paper filing systems for HR and Health & Safety documentation.
· Promote and support a proactive, positive and compliant Health & Safety culture.
· Support compliance with UK Health and Safety legislation, regulations and company standards, including but not limited to:
· Health and Safety at Work etc. Act 1974
· Management of Health & Safety at Work Regulations
· RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences)
· COSHH (Control of Substances Hazardous to Health)
· PUWER (Provision and Use of Work Equipment Regulations 1998)
· LOLER (Lifting Operations and Lifting Equipment Regulations 1998)
· Manual Handling Operations Regulations 1992
· Regulatory Reform (Fire Safety) Order 2005
General Administrative Duties
· Order and monitor office and operational supplies
· Coordinate internal and external meetings, prepare agendas and track follow-up actions
· Open, distribute and manage incoming post and deliveries
· Answer and direct telephone calls and general enquiries
· Provide wider administrative support to management as required
Qualifications
· 3–5 years’ previous experience within HR administration and/or Health & Safety coordination
· Good understanding of UK employment practices and Health & Safety requirements
· Experience working within a manufacturing, engineering or operational environment would be advantageous
· Strong organisational and time management skills with the ability to manage competing priorities
· Excellent attention to detail and accuracy
· Proficient in Microsoft Office applications, including Word, Excel and Outlook
· Strong written and verbal communication skills
· Ability to work independently, use initiative and maintain confidentiality
· Flexible and adaptable approach within a small business environment
· NEBOSH General Certificate, IOSH qualification, CIPD qualification or willingness to work towards professional development would be advantageous
Why Join Us
· Join a collaborative and globally connected team
· Enjoy opportunities for professional growth and development
· Competitive salary
· Gain experience supporting cross-functional departments
Job Type: Full-time
Benefits:
- Company pension
- Free parking
- Life insurance
- On-site parking
Education:
- A-Level or equivalent (preferred)
Experience:
- Human Resources: 3 years (required)
- Health and Safety: 5 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
