**Company Overview:**
Indelible Fine Art is a vibrant and growing contemporary art gallery committed to showcasing exceptional works from emerging and established artists. Our gallery, located in Brighton is a hub for art enthusiasts and collectors, providing a platform for artists to express their creativity. With the gallery expanding, we are seeking a dedicated Administrative Assistant to support the day-to-day operations and contribute to our continued success.
**Job Overview:**
We are looking for a detail-oriented and proactive Administrative Assistant to join our team. This role is crucial to the smooth running of our gallery, providing key administrative support to the gallery director and team. The successful candidate will be responsible for managing office tasks, coordinating gallery events, and ensuring effective communication with clients, artists, and visitors. There will be a need for regular on-site presence to assist with gallery events, office organization, and other in-person duties.
**Key Responsibilities:**
- Serve as the primary point of contact for inquiries, both by phone and email, ensuring timely and professional communication with clients, artists, and the public.
- Manage the gallery director’s schedule, including arranging meetings, handling travel arrangements, and maintaining an organized calendar.
- Assist with bookkeeping, invoicing, and maintaining financial records.
- Manage office supplies, mail collection, and general office duties, ensuring the gallery runs smoothly.
- Maintain accurate records of artwork inventory, sales, and client contacts using both excel and the companies CRM system
- Support business development projects by assisting with research.
**Requirements:**
- Strong administrative skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional and polished demeanour.
- Proficiency in Microsoft Office and other relevant software. Experience with gallery management software is a plus but not required.
- Strong organizational skills and attention to detail.
- Ability to work independently, but also as part of a small and dynamic team.
- Flexibility to work occasional evenings or weekends for gallery events and exhibitions.
- A passion for the arts and an interest in contemporary art is highly desirable.
- Must be based in Brighton or nearby and able to travel to the gallery for on-site duties when required.
**Desirable Skills:**
- Experience with bookkeeping or financial administration.
- Previous experience in a gallery, museum, or arts organization is an advantage but not essential.
**Pay & Benefits:**
- Salary: £24,500.00 per year, dependent on experience.
- Opportunity for pay progression with experience and business growth.
- Performance bonus available.
**How to Apply:**
Please submit your CV along with a cover letter explaining your interest in this role and how your skills align with the requirements. Applications will be reviewed on a rolling basis, and early applications are encouraged.
**Application Questions:**
- Are you able to work in a fast-paced administrative role?
- Have you read the job advert in detail and feel confident you meet the requirements?
- Are you able to start within 2-4 weeks, and are you open to a one-week trial period?
- Are you based in/near Brighton and able to travel to the gallery as needed?
We look forward to hearing from you and welcoming you to the Indelible Fine Art team!
Job Type: Full-time
Pay: From £24,500.00 per year
Benefits:
- Company events
- Employee discount
Experience:
- Typing: 1 year (required)
- Organisational skills: 1 year (required)
- Administrative experience: 1 year (required)
Work Location: In person
