Speaker & programme coordinator Work, Jobs in Brighton, Esx (with Salaries)

Speaker & Programme Coordinator
William Reed Ltd —Brighton
- Full-time
- Travel
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
1d
Events Coordinator
Brighton College —Brighton
- £27,000 - £28,500 a year
- Weekend availability
- English
- Analysis skills
- Travel
3d

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Speaker & Programme Coordinator

William Reed Ltd -
Brighton

Quick apply

Job details

Permanent | Full-time
1 day ago

Benefits

Additional leave
Cycle to work scheme
Annual leave
Company pension
Employee assistance programme
Paid volunteer time
Car scheme

Qualifications

Organisational skills
Communication skills
Time management

Full job description

Description

As a Speaker & Programme Coordinator, you'll play a key role in delivering exceptional conferences and awards programmes across the food, nutrition, agriculture, materials and water sectors. You'll ensure speakers, judges and moderators are fully prepared, informed and engaged throughout their journey, helping to create a seamless experience from initial confirmation through to event delivery.

Your organisation, communication and attention to detail will help keep programmes on track and contribute to the successful delivery of high-impact international B2B conferences. Working closely with conference producers, editorial, commercial, marketing and operations teams, you'll help ensure stakeholders are supported, deadlines are met and events run smoothly.

What You’ll Be Doing

Coordinating communications with speakers, judges and moderators, acting as their primary point of contact throughout the event lifecycle
Managing speaker attendance and readiness, ensuring biographies, headshots, presentations and other materials are received and recorded ahead of deadlines
Organising speaker invitations, briefing sessions, preparation calls and diary scheduling, working closely with internal teams and external stakeholders
Maintaining accurate records across CRM systems, event platforms and programme databases to ensure information is up to date and accessible
Coordinating awards judging activities, including communications, scheduling and tracking progress against key milestones
Tracking deadlines, managing stakeholder workflows and proactively escalating risks or issues that could impact programme delivery
Supporting the delivery of conferences and awards programmes, ensuring stakeholders are fully briefed and prepared for successful events

What You’ll Need

Excellent organisational skills, with the ability to manage multiple tasks, deadlines and stakeholder requests simultaneously
Strong written communication skills and the confidence to communicate professionally with senior external stakeholders when required
Experience coordinating activities, managing workflows or assisting with project delivery within an administrative, operations, customer service or events environment.
High levels of accuracy and attention to detail when maintaining records, schedules and stakeholder information
Confidence using CRM systems, databases or other tools to manage information and track activity
A proactive and solutions-focused approach, with the ability to identify potential issues and take action before they impact delivery
Effective time management and prioritisation skills, with the ability to stay organised in a fast-paced, deadline-driven environment
Willingness to travel if required

Benefits & Initiatives

Generous annual leave –25 days plus standard England and Wales bank holidays for full-time employees
Long service holiday reward – Receive an extra day's annual leave for each year of service after six years, up to a maximum of 30 days plus bank holidays for full-time colleagues
Christmas office closure – Enjoy additional paid leave between Christmas Day and New Year's Day to cover discretionary office closure days
Holiday purchase scheme – Buy up to three additional days' annual leave each year and spread the cost over up to six months
MeDay – Take an additional paid day off to celebrate your birthday, a cultural or religious event, or another occasion that is meaningful to you
Volunteering day – One paid day each year to support a charity, community group or cause close to your heart
Hybrid and agile working – Flexible ways of working to help you balance work and life commitments (role dependent)
Enhanced pension contributions – Benefit from employer pension contributions above the statutory minimum
Life assurance – Providing financial protection and peace of mind for you and your loved ones
Group Income Protection – Financial support if you're unable to work due to long-term illness or injury
Family-friendly policies – Enhanced pay entitlements to support you and your family during important life events
Health and wellbeing support, including:
- Healthcare cash plan
- Employee Assistance Programme (EAP)
- Virtual GP service
- Health and wellbeing resources and tools
Commitment to Equity, Diversity and Inclusion – Supported by employee-led networks, with a culture where everyone feels welcome and valued. We are proud to be a Disability Confident Committed employer
Cycle to Work scheme – Save money and support a healthier commute
Electric Car scheme – Access an affordable and sustainable way to drive an electric vehicle

About William Reed Ltd

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